(WIP) Growing ESG complexity in the year ahead: what companies can expect

Source: Allens Insights (legal sector)

ESG continues to evolve 10 min read

As stakeholder expectations on Environment, Social and Governance (ESG) issues continue to evolve, we are seeing a movement build from voluntary standards to domestic regulation. Concurrently, the opposition to ESG-related action is adding to uncertainty and complexity when it comes to legal compliance and alignment with global high watermarks.

In this Insight, we take stock of the ESG journey and reflect on the trends to look out for in 2025 and beyond.

Key takeaways

  • Growing uncertainty around upcoming ESG legislation is expected to raise complexity and costs for companies in achieving regulatory compliance. The shift from a more global consensus on climate and environmental commitments, ESG due diligence and reporting requirements may result in deeper fragmentation of laws across jurisdictions, presenting new challenges for companies navigating competing pro- and anti-ESG regulatory trends.
  • Companies that are revisiting their sustainability and ESG-related claims and commitments amid heightened reputational and legal exposures over ‘greenwashing’ risk will need to continue to balance accuracy and appropriateness of public commitments with the risk of being perceived as laggards by their stakeholders, including scrutiny of perceived ‘greenhushing’ or ‘greywashing’.
  • Litigation risk remains a key challenge for businesses navigating ESG obligations and evolving stakeholder expectations. Potential claims are expanding to include directors’ duties and emerging intersectional ESG issues, including nature and biodiversity, human rights and plastics. Non-judicial forums such as complaints to OECD National Contact Points are likely to remain attractive for stakeholders seeking behavioural change.
  • Regardless of whether companies and their directors elect to recalibrate their ESG policies, companies should ensure they are satisfied that their chosen course of action is in the best interests of the company, and retain evidence to support that view and regarding the reasonable grounds for key decisions.

Who in your organisation needs to know about this?

Boards; general counsel and legal; sustainability; regulatory and compliance; cultural heritage and communities teams; external affairs.

A recap of 2024

New ESG legislation, an uptick in regulatory enforcement and the rising expectations of investors and other stakeholders are elevating ESG issues to the top of boardroom agendas.

In 2024, we saw the multi-jurisdictional trend of new ESG due diligence and reporting laws continue in places like the EU and California, adding to recent regulatory developments in Australia, the US, the UK, Canada and elsewhere. Australian companies have been responding, even if not directly in scope, as these new legal requirements flow through from customers and clients.

Combating alleged ‘greenwashing’ and ‘bluewashing’—being claims that environmental and social disclosures are false, misleading or have no reasonable basis—has become an enforcement priority for Australia’s corporate regulators. In November 2024, the Australian Securities and Investments Commission (ASIC) confirmed greenwashing and misleading conduct involving ESG claims would remain an enforcement priority in 2025.

Activists and strategic litigants have deployed strategies in and out of the courtroom seeking to influence corporate behaviour. While the majority of cases have commenced in the US, Australia consistently comes a close second, with cases increasingly focusing on the intersection between the environment and human rights, including the rights of First Nations peoples.

Alongside these developments, the backlash against ESG action increased in 2024 and was a key issue during elections in the US and across the EU. In the US, laws have been passed restricting ESG-related investment decisions, which have impacted investment flows, while legal challenges have delayed the implementation of the US Securities and Exchange Commission’s climate-related financial disclosure rules. Some financial institutions and asset managers are moving away from membership of voluntary ESG commitments, such as the Net Zero Asset Managers and Net Zero Banking Alliance initiatives.1 

Looking ahead to 2025

Deregulation may increase uncertainty and complexity for companies

The conversation around deregulation is already becoming more pronounced in 2025, in light of recent political developments and as ESG regulatory changes take effect.

Upon commencing his second term in office on 20 January 2025, President Trump’s executive orders have so far included:

  • withdrawing the US from the Paris Agreement (for a second time); and
  • revoking the country’s financial commitments under the United Nations Framework Convention on Climate Change and the US International Climate Finance Plan.

His nominations to environmental protection and corporate regulatory agencies may foreshadow a further rollback of measures on:

  • anti-pollution;
  • emissions reduction; and
  • climate-related financial disclosures.

The wave of new executive orders has already sought to wind back the Biden Administration’s ESG policies (including those encouraging the uptake of electric vehicles).

In the EU, the outcome of a new omnibus proposal aiming to streamline various Green Deal sustainability regulations is due to be released by 26 February 2025. It is possible the proposal will include delays in implementation, while a recently leaked European Commission strategy paper for streamlining the Commission’s regulatory processes suggests there may be a greater focus on reducing the regulatory burden for small and medium-sized companies.

This uncertainty around upcoming ESG legislation is likely to mean increased complexity and costs for companies associated with achieving regulatory compliance. A move away from a more global consensus on ESG due diligence and reporting requirements may result in deeper fragmentation of laws across jurisdictions. Companies will continue to face challenges in navigating these pro- and anti-ESG regulations across different jurisdictions.

At the same time, disasters such as the Los Angeles fires will keep ESG issues in the public consciousness, and deregulation is unlikely to be aligned with the evolving high watermark to which stakeholders are holding companies to account. We anticipate an increase in ESG litigation as activists continue to pursue behavioural change by governments and companies in the courts.

ESG as a ‘dirty word’: greenhushing and greywashing

While many companies continue to take voluntary action on ESG issues, some are revisiting their ESG commitments in light of the increasingly contested and politicised environment, as well as the heightened reputational and legal exposures associated with sustainability and ESG-related public claims and commitments.

The paring back of existing commitments will continue to be scrutinised by regulators and civil society, and we anticipate that allegations of ‘greenhushing’ or ‘greywashing’ may develop.

‘Greenhushing’ refers to deliberately withholding information about sustainability goals and achievements.

‘Greywashing’ refers to setting strategies and policies that are too watered down, unambitious, qualified or ambiguous to result in meaningful change. 

ASIC Chair Joe Longo has described greenhushing as ‘just another form of greenwashing’, which ‘risks misleading by omission’, referring to the annual Net Zero Report issued by South Pole which highlighted a substantial decrease in climate communications across a number of sectors.

Companies will need to continue to balance accuracy and appropriateness of commitments while maintaining flexibility in the changing political environment, with the risk of being perceived as laggards by their stakeholders.

The ESG litigation field expands

Despite the mixed successes of recent ESG claims, we expect activists will continue to pursue strategic litigation to extract concessions from governments and companies and effect behavioural change.

ESG claims have expanded beyond the traditional higher-emitting sectors. Stakeholders are looking more widely at targets and potential claims with the objective of disrupting capital flows, including scrutinising companies’ exposure through their financing activities and broader value chains. We expect that financial institutions will remain a target of stakeholder scrutiny, and that claims and complaints will continue to explore the intersection between climate change and issues such as nature and biodiversity, human rights and plastics. The use of new technologies such as AI and carbon capture and storage (or CCS) is also attracting activist scrutiny.

In 2025, decisions from the International Court of Justice and Australian courts may clarify legal obligations related to climate change, particularly in tort law, potentially impacting future corporate liability for alleged climate change impacts.

Non-curial avenues such as the OECD National Contact Points and UN Special Procedures are already a well-tested forum on ESG issues. Complainants are likely to be interested in exploring the recent updates to the OECD Guidelines on matters such as climate change and biodiversity. The Australian National Contact point may also be utilised by stakeholders in response to the three-year modified liability regime under the new mandatory climate-related financial reporting regime introduced from 1 January 2025, which prevents private litigation in respect of certain ‘protected statements’ for a period of time.

International discussions will continue to influence private actors

Despite failures by state parties to reach agreement at 2024’s UN biodiversity and plastic forums, discourse surrounding the negotiations appears to be sharpening corporate and civil society focus, including through an uptick in plastics-related litigation and campaigns. The next UN biodiversity COP taking place in Rome in February this year, and international negotiations will continue on a treaty to address the full lifecycle of plastic—from production to design and disposal.

Another emerging focus area for companies is Indigenous Cultural and Intellectual Property (ICIP), particularly in the life sciences and mining sectors. A new treaty on genetic resources and traditional knowledge was concluded at the international level in 2024 under the auspices of the World Intellectual Property Organization (WIPO), which will require inventors to disclose the source of genetic resources and associated traditional knowledge in patent applications. After many years of diplomatic efforts by countries including Australia, this is the first multilateral treaty specifically relating to traditional knowledge, and efforts continue to protect traditional cultural expressions at the international level. It remains to be seen how this significant step at the international level will affect the discourse concerning the need for sui generis ICIP legislation in Australia.

Subject matter trends 

Implications of US exit from international climate change commitments and shift in domestic energy policy

The United States’ withdrawal from the Paris Agreement introduces a new element of uncertainty for global efforts to address climate change. It remains to be seen whether the Trump Administration’s decision will leave the US as an outlier in international climate and energy policy, or if it may have a broader chilling effect on global cooperation on climate change and other emerging environmental issues.

President of the European Commission, Ursula Von der Leyen, has already reaffirmed that ‘Europe will stay the course’ and reaffirmed the EU’s commitments to the Paris Agreement. A net zero-focused bipartisan alliance of 24 State Governors has also vowed to sustain and advance climate action in the US.  

The new US administration has also embarked on a significant gear change in US domestic energy policy.

  • Executive orders have been effected to declare a ‘national energy emergency’.
  • This expedites the permitting of oil and gas projects (specifically in Alaska) and temporarily suspends new federal offshore wind leasing pending an environmental and economic review.
  • The US Federal Reserve has also withdrawn from the Network for Greening the Financial System—an international group of central banks, including the Reserve Bank of Australia, that analyses the economic fallout from climate change.
  • The Office of Management and Budget also ordered a temporary pause on grant funding by federal agencies for activities implicated by the new executive orders, including renewable energy and climate and atmospheric research programs. The order was subsequently rescinded after an urgent legal challenge by non-profits successfully sought an injunction.

These changes are likely to lead to legal challenges, further adding to the uncertainties faced by businesses navigating the new energy policy environment. As the Trump Administration seeks to encourage investment in the oil and gas sectors, we also expect stakeholders to intensify their scrutiny of companies’ exposure to higher-emitting projects.

Methane emissions

International initiatives to reduce methane emissions have been gaining industry and national support:

  • the World Bank’s Global Flaring and Methane Reduction (GFMR) Partnership is now active in over a dozen countries and has been endorsed by 57 companies.
  • the Global Methane Pledge launched at COP26 in 2021 by the EU and US has received 159 country endorsements as of 2024, including Australia’s.

Several countries have moved to impose stricter regulations on methane emissions. In May 2024, the EU introduced its Methane Regulation requiring increased monitoring, detection and reduction of methane emissions. Additional import restrictions will extend to gas imported into the Eurozone from 2027. In November 2024, the United States Environmental Protection Agency announced new regulations on the emission of methane from crude-oil and natural gas facilities.

New and expanded gas projects (and related infrastructure and supply chains) remain a focus of campaigning and shareholder activism on fugitive methane emissions by organisations such as Market Forces.

Biodiversity and nature

Countries are moving to implement their national commitments under the Kunming-Montreal Global Biodiversity Framework.

  • Australia’s Nature Repair Market is set to open for business in 2025, operating in a similar fashion to the existing carbon market, to incentivise projects to protect and restore the environment through biodiversity credits.
  • The EU’s Regulation on Nature Restoration entered into force in August 2024, and the Canadian Government has moved to legislate a Nature Accountability Bill as part of its 2030 Nature Strategy released in June 2024.
  • However, the future of the Canadian bill is now uncertain due to the suspension of all parliamentary business after Parliament was prorogued on 6 January 2025 following the resignation of Prime Minister Justin Trudeau. While Canada’s next general election is scheduled for 20 October 2025, opposition parties have foreshadowed a no-confidence motion when the next parliamentary session resumes on 24 March which, if successful, may trigger an early vote.

Several jurisdictions are also moving to address deforestation in supply chains, with measures including import restrictions and due diligence requirements.

  • The EU’s Regulation on Deforestation-free Products will enter into effect from 30 December 2025 and require certain commodities and derived products to be ‘deforestation-free’ if placed, made available on or exported through the EU common market.

The UK is also developing its own Forest Risk Commodity Regulation,2 which would also impose commodity-based restrictions and due diligence requirements.

Plastics pollution and the circular economy

A growing number of jurisdictions are introducing restrictions on plastic products, including single-use and microplastics.

  • The EU’s Single Use Plastic Directive came into force in 2024, and the European Commission has proposed additional measures to prevent the unintentional release of plastic pellets.
  • In the US, the State of California has commenced proceedings against Exxon Mobil and PepsiCo Inc in relation to allegedly misleading the public regarding plastics pollution.
  • In Australia, the ACCC commenced enforcement proceedings against Clorox Australia Pty Ltd in April 2024 for alleged greenwashing over claims relating to its ‘GLAD’ plastic bag products.
The right to water

From the Murray-Darling Basin to the Great Barrier Reef and beyond, we expect to see preservation of, and access to, water resources increase in priority for stakeholders as an issue that crosses geographical and jurisdictional boundaries.

Access to water and sanitation is recognised as a fundamental human right by the UN General Assembly, and stakeholders are raising issues around water security, water quality, contamination by microplastics and Per- and Polyfluoroalkyl Substances (PFAS) chemicals, access to water resources for agriculture, and ensuring First Nations peoples’ interests and connection to water are taken into account.

Modern slavery reporting reforms

In December 2024, the federal Attorney-General’s Department (AGD) published the Government’s response to the 2023 statutory review of the Modern Slavery Act 2018 (Cth) (MSA). The response follows the appointment of Australia’s first national Anti-Slavery Commissioner, who is expected to lead in the implementation of modern slavery reporting reforms.

The Government has agreed (in full, in part, or in principle) to 25 of the 30 recommendations from the review, including the need to strengthen the compliance and enforcement framework under the MSA. The Government agreed in principle to the introduction of a penalty regime—details are not yet available, but the Government is expected to consult with stakeholders in 2025.

One issue that remains unresolved is the status of proposals for mandatory human rights due diligence (HRDD) by reporting entities under the MSA. The Government has ‘noted’ the recommendation to introduce HRDD; however, it has indicated that the AGD will engage with stakeholders on HRDD as part of the next stage of implementation.

The introduction of mandatory HRDD would align Australia with a number of jurisdictions that have introduced supply chain due diligence requirements, most notably the EU’s Corporate Sustainability Due Diligence Directive adopted by the European Parliament in 2024. The Canadian Government has proposed new supply chain due diligence legislation, while a parliamentary review of the UK’s modern slavery legislation has recommended the introduction of due diligence obligations.

The timeline for legislative amendments to the MSA may be complicated by the federal election, which is due to occur before 17 May 2025.

Navigating AI in the employment context

As AI technologies advance, companies will need to navigate the social issues raised due to the use of AI in the workplace.

Already, we are seeing increasing use of AI in hiring practices such as the screening of job applications. Based on how the algorithm was trained, AI can perpetuate biases, potentially leading to harmful or discriminatory outputs for individuals, groups or communities and arguably resulting in adverse human rights impacts.

In the US, we are seeing court cases alleging unlawful discrimination where AI tools have been used for hiring, insurance claims and rental applications.3 We anticipate Australian businesses may face similar claims if AI is used without accounting for the risk of inherent bias.

The rate of change brought by advancements in AI technology is not only front of mind for employers, but also for employees concerned about its implications. In October 2024, it was reported that Cbus and its employees had agreed to a first-of-its-kind enterprise agreement dealing with protections for employees if or when the super fund introduces AI technologies. The agreement contains an agreed definition of AI, and provides that Cbus must consult with staff on any changes that impact them in relation to AI.

Rights of First Nations peoples

In 2025, the Joint Standing Committee on Aboriginal and Torres Strait Islander Affairs is set to continue its inquiry into the Truth and Justice Commission Bill 2024. The Bill seeks to establish a Commission to make recommendations to Parliament on historic and ongoing injustices against First Nations Australians. The Australian Law Reform Commission is also taking submissions as part of its review of the ‘future acts’ regime in the Native Title Act 1993 (Cth), with a final report to be delivered by December 2025. For more, see our Insight.

There are increasing demands on industry to consult First Nations stakeholders in their decision-making and operations, and to engage in benefit-sharing with Traditional Owners, with an emerging focus on the clean energy sector. The First Nations Clean Energy Network has published Best Practices Principles to help First Nations communities in Australia to share in the benefits of renewable energy projects, including calling for Free, Prior, and Informed Consent (FPIC) standards to apply throughout the lifecycle of projects.

We expect that international, ‘soft law’ standards will continue to evolve. For example, the International Council of Mining and Metals (ICMM) recently updated its Indigenous Peoples and Mining Position Statement to emphasise the responsibility of mining companies to achieve FPIC through meaningful engagement and good faith negotiation with Traditional Owners. Although the new standard goes beyond the current position in the Native Title Act and many cultural heritage laws in Australia, it is possible it will become a benchmark for mining companies in Australia—see our Insight.

Addressing misconduct impacting First Nations peoples also remains an enforcement priority for ASIC.

Diversity and inclusion

Diversity, equity and inclusion policies and initiatives have also become the subject of backlash in the United States through three executive orders signed by President Trump, with one executive order foreshadowing regulatory action to ‘encourage’ private sector employers to dismantle diversity programs that have been based on federal anti-discrimination law.

This backlash has already placed diversity on the political agenda in Australia, and the discussion around diversity policies and initiatives is likely to increase in the lead-up to the federal election this year.

Company culture and governance issues in the spotlight

Corporate culture is an ongoing boardroom issue and recent examples underscore the importance of accountability, transparency and strong and ethical corporate governance.

  • Cultural concerns: in the wake of federal Respect@Work reforms, a number of prominent Australian brands have been in the spotlight regarding whistleblower complaints on cultural issues. Widespread media reporting has led some companies to launch internal investigations to respond to shareholder concern and address reputational damage in the community.
  • Regulatory scrutiny: in addition to reputational damage, there is also now a real prospect of scrutiny from regulators in relation to corporate cultural issues. In its updated enforcement priorities announced on 14 November 2024, ASIC reaffirmed its commitment to addressing governance and directors’ duties failures as an enduring enforcement priority for 2025. As an example, ASIC commenced proceedings against Regional Express Holdings Limited and several of its directors for engaging in misleading and deceptive conduct and for contraventions of continuous disclosure obligations in relation to ASX announcements about the company’s financial position prior to entering into voluntary administration in July 2024.
Navigating complexities in AI and ESG reporting

As ESG reporting obligations expand in Australia and overseas, AI will become an increasingly attractive tool for companies seeking to reduce the time needed for data gathering and drafting.

However, the use of AI may also present legal, regulatory and reputational risk:

  • Environmental impacts associated with the training and use of AI models. This includes increased demand for electricity consumption; the water footprint associated with training and maintaining AI models; and electronic waste generation.
  • Susceptibility to bias, which may result in errors that could lead to misleading statements or discriminatory outputs.
  • Privacy concerns from the use of sensitive or personal information without consent. Privacy law reforms introduced in late 2024 require companies to disclose when they will be using AI automated decision-making (see our Insight).
  • Human rights implications such as discrimination or potential harm to vulnerable groups such as children or workers in the AI supply chain.
  • Regulatory scrutiny on the use of AI, as indicated by the increased regulatory guidance available to companies, including Australia’s new Voluntary AI Safety Standard, the European Parliament’s AI regulations, and ASIC’s report on ‘Governance arrangements in the face of AI innovation’.

Actions you can take now

  • Regardless of whether ESG policies are recalibrated in light of growing uncertainty around legislative frameworks and the anti-ESG backlash, companies and directors should ensure they are satisfied that their chosen course of action is in the best interests of the company, and gather evidence to support that view.
  • The influence of new legislation is being felt on companies even where not directly in scope. Consider adopting a higher water mark approach appropriate to the company’s risk profile and appetite to future proof against evolving stakeholder expectations and regulatory requirements.
  • Understand the scope of the company’s voluntary commitments and what these entail, including in international law.
  • When refreshing policies and procedures, look at these through the lens of emerging areas of focus. Consider if your policies fit for purpose and reflect emerging risk areas.
  • Consider the role of legal—privilege can be a useful tool where appropriate, given the regulatory and risk environment.

Queensland Government introduces more rigorous assessment process for wind farm developments

Source: Allens Insights (legal sector)

A significant shift for the state’s wind energy sector 7 min read

From 3 February 2025, wind farm developments in Queensland will transition from a code assessable to an impact assessable application process, introducing a more rigorous assessment process. This shift reflects the Queensland Government’s growing concerns over environmental impacts and community opposition and marks a significant change for the state’s wind energy sector.

The revised State Code 23: Wind farm development (v.3.2) (Updated Wind Farm Code) introduces updated requirements, including stronger community engagement obligations, agricultural land protections and new infrastructure and decommissioning provisions. These updates aim to provide a more structured approach to managing the potential environmental, community and infrastructure impacts throughout the lifecycle of wind farm projects.

In this Insight, we explore the additional assessment requirements, including expanded public consultation and a broader technical review, and outline the key considerations for developers, investors and government bodies amid increased scrutiny, public engagement obligations and regulatory hurdles.

Key takeaways

  • Wind farm developments in Queensland will now undergo impact assessment, leading to heightened technical scrutiny, public consultation and appeal rights for submitters.
  • The transition from State Code 23: Wind farm development (v.3.1) to the Updated Wind Farm Code marks a notable policy shift, increasing regulatory scrutiny on wind farm development.
  • The new requirements introduce enhanced environmental protections, agricultural safeguards and community engagement obligations.
  • Infrastructure obligations have been expanded, including:
    • road and transport measures to mitigate impacts on local road networks during both construction and operation, ensuring safe and efficient transportation of wind farm components and materials throughout the project lifecycle.
    • financial security for decommissioning, requiring developers to provide bonds or financial guarantees to ensure the timely rehabilitation of sites and removal of infrastructure at the end of the wind farm’s operational life.
    • stronger community engagement requirements, including the submission of a Workforce Accommodation and Infrastructure Report to assess impacts on housing, services and local infrastructure, with a focus on consulting with local governments regarding workforce accommodation strategies and their impact on the community.
  • The Queensland Government has also signalled future regulatory changes that may apply similar impact assessment requirements to large-scale solar farms and other renewable energy projects, suggesting a broader policy shift.

Changes to the assessment process

The Planning (Wind Farms) Amendment Regulation 2025 (Qld) (Amendment Regulation) effective from 3 February 2025, raises the assessment threshold for wind farms from code assessable to impact assessable,.

The shift follows the Ministerial Direction issued by the Honourable Jarrod Bleijie MP, Deputy Premier, Minister for State Development, Infrastructure and Planning, and Minister for Industrial Relations on 16 January 2025, which suspended assessments for the Wongalee, Theodore and Bungaban Wind Farms. The Queensland Government says this change is intended to bring wind farm developments into line with the approval processes required for major development projects, reinforcing its commitment to robust environmental and community impact assessments.

The increase to impact assessment represents the highest level of scrutiny under Queensland’s planning framework. Wind farm projects will now:

  • require more comprehensive technical assessments
  • have expanded public consultation requirements
  • be subject to appeal rights for submitters, which now apply to wind farm projects subject to impact assessment (and were not available under code assessment).

Wind Farm Code: key amendments

The Amendment Regulation introduces the Updated Wind Farm Code, which imposes updated assessment criteria for wind farm development applications.

Table 1: Key amendments in the Updated Wind Farm Code

Key change Wind Farm Code Commentary
Purpose statement

Revised purpose statement explicitly highlights the potential for adverse impacts, and emphasises the need to demonstrate that development does not result in unacceptable adverse impacts. Specifically includes:

  • minimum assessment parameters to mitigate impacts.
  • emphasis on community and local government engagement.
  • focus on all stages: design, siting, construction, operation and decommissioning.
The Updated Wind Farm Code emphasises greater community consultation, local government engagement and the need to demonstrate effective mitigation of adverse impacts through specific assessment parameters. It introduces a more detailed focus on the siting of developments near sensitive areas and integrates a lifecycle approach, covering all stages of development, including decommissioning.
Agricultural land protection PO5: requires that wind farm development must ensure there is no significant loss of high-quality agricultural land values. This includes a focus on avoiding or minimising impacts on high-quality agricultural land, aligning with State Planning Policy definitions. The Updated Wind Farm Code introduces the requirement for an Agricultural Land Assessment Report to be submitted as part of the application. This report must demonstrate that the development does not result in a significant loss of high-quality agricultural land values, identifying the land’s suitability for agricultural production and ensuring alignment with the State Planning Policy definitions. It includes an assessment of soils, land suitability and agricultural potential.
Workforce accommodation

PO16: on-site workforce accommodation associated with the construction of the wind farm must not result in adverse impacts on surrounding communities and townships, such as overburdening services and community facilities.

PO17: off-site workforce accommodation associated with the construction of the wind farm must not result in adverse impacts on surrounding communities and townships, such as overburdening services, housing supply and community facilities.

The Updated Wind Farm Code requires applicants to submit a Workforce Accommodation and Infrastructure Report that details both on-site and off-site accommodation options. It includes an assessment of potential impacts on housing supply, community services and local infrastructure. Developers must assess and address the impacts of workforce accommodation on local communities and services, including commuting distances, housing demand and pressure on community facilities. The Updated Wind Farm Code places greater emphasis on consultation with local governments regarding workforce accommodation strategies and their impacts.
Infrastructure

PO23: explicitly states that impacts of the development on infrastructure and services, including social infrastructure, communications networks and essential infrastructure, must be identified. Furthermore, measures to manage, mitigate and remediate any impacts must be undertaken:

  • prior to commencement of any development.
  • prior to additional demand being placed on infrastructure and services.

PO23 requires wind farm developers to assess and mitigate the impact of their development on both essential infrastructure (such as water, waste, electricity and communications networks) and social infrastructure (such as healthcare and emergency services). The Workforce Accommodation and Infrastructure Report is a critical document in this assessment, detailing:

  • the infrastructure and services that may be affected by the development, both during construction and operation.
  • mitigation measures to address any identified impacts, which must be implemented prior to the start of development or before additional demand is placed on local services.
  • consultation with local governments and relevant infrastructure providers to ensure the project is compatible with the existing infrastructure capacity and community needs.
Community impact PO26: developers must identify, assess and mitigate impacts on local communities, ensuring that any adverse impacts are avoided. The mitigation strategies are explicitly required to address community concerns. This requirement reflects a proactive approach to handling community impacts.

PO26 requires wind farm developers to identify, assess and mitigate impacts on surrounding communities and individuals. The key practical changes introduced by this Performance Outcome are:

  • Developers must engage with local communities and stakeholders prior to lodging applications. This ensures transparency and allows concerns to be addressed early in the planning process.
  • A comprehensive Community Engagement Report is required, detailing the community profile, stakeholder feedback and how concerns have been or will be addressed. This is a more structured approach compared to previous guidelines, ensuring that community input directly informs project design.
  • The report should also outline measures for managing and resolving complaints, with a Complaint Investigation and Response Plan that includes a toll-free hotline, incident tracking and clear processes for resolving issues raised by the public.
Decommissioning PO30: introduces a requirement for developers to provide financial security mechanisms (eg bonds or financial guarantees) to ensure timely compliance with decommissioning obligations. The Updated Wind Farm Code requires the preparation of detailed decommissioning plans after the completion of construction and the commencement of operations, as well as at the end of the project’s operational life. These plans must outline how decommissioning activities will ensure no adverse impacts on individuals, communities or the natural environment. Typically, this involves measures to ‘make good’ the land and remove infrastructure. A key addition in PO30 is the requirement for applicants to provide evidence of financial security (such as bonds or financial guarantees) to ensure timely compliance with decommissioning obligations. This aims to mitigate risks and ensure the decommissioning process is completed efficiently, with minimal impacts on landowners and government.

The effects of the new assessment regime

  • Existing development applications: wind farm development applications lodged before 3 February 2025 will continue to be assessed under the framework that applied at the time of lodgement.
  • New development applications: all new wind farm applications lodged from 3 February 2025 onwards will be subject to impact assessment and must comply with the Updated Wind Farm Code. This means greater technical scrutiny, public consultation and increased regulatory obligations.
  • ‘Other change’ applications: if a change to an existing development approval is classified as an ‘other change’ under the Planning Act 2016 (Qld) (Planning Act), it may trigger a new assessment under the Updated Wind Farm Code.
  • Suspended projects: the Ministerial Direction issued on 16 January 2025 has temporarily paused assessments for the Wongalee, Theodore and Bungaban Wind Farms until 16 May 2025. The assessment pathway for these projects will be confirmed once the suspension period concludes.
  • Potential for Ministerial call-in: the Planning Act provides discretionary call-in powers, allowing the Minister to assess or reassess development applications where a state interest is identified. If a project is called in:
    • the Minister may determine which assessment benchmarks apply, including the possibility of applying the Updated Wind Farm Code.
    • appeal rights available under standard development assessment processes do not apply, with judicial review being the only available legal avenue.

Next steps

Developers, investors and government bodies will need to navigate increased scrutiny, public engagement obligations and regulatory hurdles.

Key considerations moving forward:

  • Regulatory preparedness: developers should carefully review the Updated Wind Farm Code to ensure their projects meet the new planning and environmental benchmarks.
  • Engagement strategies: with heightened public consultation requirements and new appeal rights for submitters, early and proactive engagement with stakeholders is essential to mitigate risk.
  • Financial planning: the new financial security obligations for decommissioning and site rehabilitation will require developers to assess funding provisions at the outset.
  • Monitoring Ministerial intervention: the existing Ministerial Direction and call-in powers add further complexity. Developers should closely monitor regulatory developments and be prepared for increased scrutiny of wind farm projects.
  • Future regulatory changes and community benefit framework: The Queensland Government has signalled its intent to expand impact assessment requirements to other renewable projects, including large-scale solar farms, while introducing a community benefit framework. Renewable energy developers should prepare for additional scrutiny on future projects, which may require demonstrating local economic benefits, job creation, or infrastructure investment as part of the approval process, similar to other major development projects in regional communities.

The evolving regulatory landscape for wind energy and other renewable projects in Queensland requires strategic planning, legal awareness and other proactive stakeholder engagement. For further advice or detailed information regarding the new planning framework and its implications, please reach out to any of the listed contacts.

In Touch:February 2025

Source: Allens Insights (legal sector)

The latest in competition and consumer law 6 min read

A greener future: final sustainability collaborations guide released by the ACCC 

On 18 December 2024, the ACCC released its final guide on sustainability collaborations.

The guide is intended to alert businesses of when competition law risks may arise when considering sustainability collaborations (and when they are unlikely to do so), as well as the exemptions that may be available for collaborations in the public interest.

The ACCC has sought to clarify its views on the operation of competition laws for such collaborations, acknowledging the importance of ensuring that businesses do not unnecessarily limit participation in lawful sustainability collaborations.

The guide includes a 5 step checklist for businesses considering sustainability collaborations to help assess whether competition laws are likely to apply.

Updates to the immunity policy for cartel conduct

On 18 December 2024, the ACCC announced that it had updated its ‘ACCC immunity and cooperation policy for cartel conduct‘ (the Immunity Policy).

The updates are intended to increase transparency about how the Immunity Policy is administered by the ACCC, and to update and clarify the requirements for immunity applicants.

It is now a criteria for corporate conditional immunity (and corporate derivative conditional immunity) from ACCC-initiated civil proceedings that the corporation has implemented measures, or undertaken to implement measures, to mitigate the risk of future non-compliance with the CCA.

The updated policy also confirms that, at the proffer stage, the ACCC will not generally permit representatives of an immunity applicant to attend ACCC interviews with a derivative immunity applicant. The ACCC will provide the immunity applicant with sufficient information to enable it to:

  • understand how its immunity application is progressing; and
  • identify and provide further material relevant to its immunity application.

However, the ACCC will not otherwise disclose to the immunity applicant or its legal representatives the questions asked or the evidence given by a derivative immunity applicant.

ACCC alleges price fixing cartel against Defence contractors and senior executives 

In December 2024, the ACCC commenced civil cartel proceedings in the Federal Court against Spotless Facility Services (Spotless), Ventia Australia (Ventia) and four senior executives for alleged price fixing in relation to the supply of estate maintenance and operation services to the Department of Defence (Defence).

Spotless and Ventia provide services to major Defence force bases under billion-dollar contracts. The ACCC alleges that, on three occasions between April 2019 and August 2022, Spotless and Ventia made or attempted to make arrangements or understandings containing provisions that had the purpose, effect or likely effect of fixing, controlling or maintaining the price at which Spotless, Ventia and a third company, BGIS, would supply these services to Defence. Spotless and Ventia are also alleged to have given effect to some of these arrangements or understandings.

The three arrangements or understandings are alleged to have involved:

  • the exchange of text messages about what BGIS and Spotless would charge Defence;
  • communications between Spotless, Ventina and BGIS regarding seeking additional compensation from Defence; and
  • meetings in which one of the senior executives said words to the effect that Spotless, Ventia and BGIS should jointly ask Defence to pay a project management fee.

The ACCC is seeking declarations, civil penalties, and costs against Spotless and Ventia and the four senior executives, as well as qualification orders against three of the senior executives.

Viva Energy’s proposed acquisition of LOC Global not opposed subject to divestiture

On 12 December 2024, the ACCC confirmed that it will not oppose (subject to undertakings) Viva Energy Group’s (Viva) proposed acquisition of the remaining 50% interest in LOC Global (LOC) from New World Corporation (NWC).

LOC is a joint venture between Viva and NWC (with a 50% stake each) that operates over 100 ‘Liberty’ branded retail fuel and convenience sites across Australia. Viva conducts downstream fuel refining, importing, distribution and marketing in Australia. It is also the exclusive supplier of Shell-branded fuels and lubricants in Australia. Viva Energy and LOC overlap in the supply of retail fuel across metropolitan and/or regional locations in local markets across SA, Victoria, WA, NSW, Queensland and NT.

In the absence of the undertaking, the ACCC was concerned that the proposed acquisition would reduce competition in certain local areas in Adelaide, Darwin, regional Queensland and regional Victoria, where LOC and Viva Energy compete closely and where there are few remaining competitors to constrain Viva.

Viva committed to divest 14 retail fuel and convenience sites to Solo Oil Corporation (a wholly owned subsidiary of NWC).

Furniture frenzy: Koala Living fined for false and misleading statements about consumer rights 

Koala Living has paid a $56,340 fine after being issued three infringement notices by the ACCC for making false and misleading statements regarding consumers’ rights under the consumer guarantees and available remedies for faulty products.

Koala Living has admitted to incorrectly informing consumers that:

  • remedies for faulty products were only available within a 72-hour period after purchase or the period of the manufacturer’s warranty;
  • Koala Living could independently determine the type of remedy provided for minor or major faults; and
  • delivery charges were not refundable.

The ACCC’s investigation was initiated in response to consumer complaints. Koala Living has given a court-enforceable undertaking under which Koala Living has committed to:

  • provide additional compensation (amounting to 20% of the purchase price) to consumers to whom Koala Living represented that a consumer’s right to seek remedies for faulty products was limited to 72 hours and have not yet received a remedy;
  • establish a competition and consumer law compliance program and review and update its internal policies, procedures, complaints handling practices and training to ensure ACL compliance; and
  • publish corrective notices.

Cleared for takeoff: Virgin and Qatar granted ACCC interim authorisation for cooperative conduct

On 29 November 2024, the ACCC granted interim authorisation to Virgin Australia (Virgin) and Qatar Airways (Qatar) to engage in cooperative conduct under an integrated alliance. Subject to certain exceptions:

  • Qatar will become Virgin’s exclusive interline, codeshare and loyalty partner headquartered in the Middle East or Türkiye; and
  • Virgin will become Qatar’s exclusive interline, codeshare and loyalty partner headquartered in Australia.

The ACCC has granted interim authorisation to allow Virgin and Qatar enough lead time to undertake the necessary planning discussions, marketing, selling and system alignment to permit Virgin to commence flying the new services by June 2025 if authorisation is ultimately granted.

Virgin and Qatar have provided a court-enforceable undertaking under which they have committed to:

  • offering tickets to the new service as ‘subject to regulatory approval’ to ensure consumers are made aware of the nature of the tickets they are purchasing; and
  • if authorisation is not ultimately granted, re-accommodate passengers who purchased tickets for the new service during the period of interim authorisation.

Interim authorisation remains in place until it is revoked, the application for authorisation is withdrawn, or the date the ACCC’s final determination comes into effect. A draft determination from the ACCC is expected in February 2025, with the final determination expected in March-April 2025. The parties are seeking authorisation for five years.

Signing documents remotely: a regulatory timeline

Source:

Updates on electronic execution and remote witnessing

The pandemic focused minds on the need for law reform, to clarify that documents can be signed electronically, so that they are fully accepted in the market, and also to allow signatures to be witnessed remotely over audiovisual links. 

Some jurisdictions dealt with either or both of these things on a temporary basis by temporary legislation. That temporary legislation has now expired. However, some jurisdictions have made certain reforms permanent. Unfortunately, a uniform approach has not been adopted.

We have produced a table summarising the legislative reforms across all Australian jurisdictions.

Below you can find our previous reports tracking the legislative changes.

Latest developments

As we reported here and here, significant  progress has been made by the Federal and Queensland Governments in particular. But there is still much to be done. We thought it would be useful to update our table to show the state of progress across jurisdictions.

There are moves afoot, led by the Federal Government but involving the other governments, to have harmonisation and liberalisation of the law on deeds and esigning across jurisdictions, under the general heading ‘Modernising Document Execution’. There appears to be some acceptance of the broad principle. But of course there is not only devil in the detail but much work to be done, and a temptation to be over-prescriptive in relation to the use of technology. One might say that in recent times our capacity to harmonise among governments has not been great, but it should be possible if we keep sight of the efficiencies, cost savings and other economic benefits that would result.

In addition, the Federal Treasury is looking further at the legislation and activities under its remit (relating inter alia to financial services and corporations) to modernise communications and documents, and make the requirements efficient, technologically neutral, and consistent, under the project heading ‘Modernising Business Communications’. The recent amendments in the Corporations (Meetings and Documents) Act 2022 discussed here were a first step. The recent bill before the House (reported here) is another. More should follow. Hopefully that will include modernising and clarifying the way statutory and foreign corporations can sign documents (including deeds), bringing them into line with the recent reforms for Australian companies. Watch this space.

Previous developments

23/02/22 – A new dawn – esigning amendments become law

The Corporations Amendment (Meetings and Documents) Bill 2021 described here has received royal assent.

So the long awaited permanent amendments to the Corporations Act take effect on the following dates

  • The amendments as to document execution – today, 23 February 2022
  • The amendments as to virtual and hybrid meetings and related documents – 1 April 2022.

There may be more to come.

The Federal Government has introduced another bill in the House, one which would build upon those amendments: the Treasury Laws Amendment (Modernising Business Communications) Bill 2022. It follows the exposure draft released in November last year, with some changes. It would further amend the Corporations Act to allow shareholder, and other documents and communications to be esigned and to be electronically distributed (except, sadly, documents lodged with ASIC or the Takeovers Panel). It also would amend the National Consumer Credit Protection Act 2009 to provide for electronic documents and communications, and amend legislation administered by the Treasurer to allow for notices to be published electronically as an alternative to newspapers.

But there are very few sitting days before the next election. Again, we will wait and see.

10/02/22 – At last – permanent reform on electronic signing by companies, as well as hybrid and virtual meetings

Break out the champagne! Ring the bells. The Senate has passed the Corporations Amendments (Meetings and Documents) Bill 2021, described here, which makes permanent reforms as to electronic execution under section 126 and 127 of the Corporations Act, and also as to hybrid and virtual meetings.

The changes culminate almost two years of effort and discussion, sweep away barriers to Australian companies signing electronically and make it much easier for companies to sign deeds electronically or otherwise.

But leave some of the champagne on ice. There is still unfinished business on the esigning front in a number of jurisdictions, including:

  • reforms affecting execution by statutory and foreign corporations and other entities, and
  • deeds signed by individuals.

Work continues. We understand the body of state and federal treasurers, the Council on Federal Financial Relations has adopted guidelines, yet to be published, on a standard approach to reform, consistent with the Bill. They are waiting for a response from the states’ attorneys-general. Watch this space.

It had passed the House of Representatives with an amendment, first proposed by Labor and adopted by the Government, providing for a review of the virtual meetings provisions within two years. We understand it had the support of Labor in the Senate, but the Greens moved amendments which would limit virtual meetings to unlisted entities.

It must now wait until the Senate sits again next year. We gather there are only to be a few sitting days. And, of course, if an early election is called there may be none before the crucial date of 31 March 2022.

That is the date the current temporary set of amendments under the Treasury Laws Amendment (2021 Measures No. 1) Act 2021 providing for electronic signing and split execution under s127 and hybrid and virtual meetings is due to expire.

If we miss that boat, in many ways we are back where we were at the beginning of 2020 (with some improvement).

And now the good.

Queensland adopts permanent reforms on the law of deeds expressly allowing electronic deeds

Queensland’s bill, reported on here, has passed and received the royal assent with some amendments, under the name Justice and other Legislation Amendment Act 2021 (QLD).

The bill considerably simplified the requirements for deeds and is a model for other jurisdictions. Among other things, it allows electronic deeds and removes the requirement of witnessing.

The amendments made since we last reported improved the bill so that it provides for electronic execution of documents, not only by individuals, corporations and partnerships, but also unincorporated associations and the State of Queensland itself as contracting entity. But they left in place the provision that powers of attorney executed by individuals must be on paper and witnessed physically except in certain circumstances.

Some permanent legislation in NSW allowing electronic deeds by corporations and remote witnessing

On 29 November two pieces of legislation previously foreshadowed here and here received the royal assent and became law. As a result, in NSW:

  • Corporations can create and sign electronic deeds
    The Customer Service Legislation Amendment Act 2021 with immediate effect amended s38A of the Conveyancing Act 1919.
  • Remote witnessing of documents is permanently allowed (though there are procedural requirements that may be a trap)
    The Electronic Transactions Amendment (Remote Witnessing) Act 2021 amends the Electronic Transactions Act 2000 with immediate effect. The result is that the ‘pilot scheme’ provisions temporarily allowing remote witnessing (s14G) are made permanent.

    In addition, new provisions are inserted as to what will be regarded as the original document and the place of execution, and as to the law which applies in some circumstances if the document is signed or witnessed outside NSW.

25/10/21– NSW to allow corporations to make electronic deeds

It never rains but it pours (in a good way). The green shoots we reported on last week federally and in Queensland have been joined in New South Wales.

Even before the pandemic, in 2018, New South Wales had amended its law to allow electronic deeds. Unfortunately, and frustratingly, a quirk in the drafting of the relevant provision, s38A of the Conveyancing Act 1919, meant it only covered electronic deeds signed by individuals but not corporations.

Now at last that is to be fixed. The government has introduced into Parliament the Customer Service Amend Bill 2021 which, if passed, will extend s38A to corporations.

The Bill would:

  • provide for electronic execution by companies of documents (including deeds) in two ways:
    • by their agents signing under s126, whether or not the agents are appointed by deed, and without requiring a witness
    • by their officers signing under s127 (also allowing split execution)
  • allow companies and managed investment schemes to hold hybrid and virtual meetings of members and directors, and allow documents and communications relating to meetings to be electronic.

    Members would be able to opt out of receiving electronic documents and communications, and instead receive hard copies. In a roll back of one aspect of the temporary reforms, companies and schemes would only be able to hold virtual general meetings of members if permitted by their constitutions.

The provisions on document execution would take effect the day after royal assent.

Those on meetings would take effect on the later of that day and 1 April 2022, so the current TLAB 1 provisions (eg allowing virtual meetings without authorisation in the constitution) would continue until then.

Clarity on documentation execution under s127

The Bill would resolve permanently the issues that have bedevilled electronic and remote execution under s127, and fix up some issues left by TLAB 1.

  • It allows split execution (without involving the whole document).
  • It makes abundantly clear even for the most hardened doubter that there can be electronically executed deeds.
  • It sorts out a practical bugbear in allowing single director companies to sign under s127, whether or not the sole director is also sole secretary.

A new pathway under s126

Section 126 currently deals only with individuals making contracts on behalf of companies as agent. Now if the Bill is passed, the section would have another role — providing for the execution of documents by individuals as agent (including deeds).

This is particularly welcome in relation to deeds. Previously where individuals signed a deed as agent for a company, they needed to comply with a patchwork of varying state and territory laws and arcane and archaic common law requirements. In a major breakthrough a number of these would be swept away for such deeds:

  • The agent’s signature would not need to be witnessed.
  • The agent would not need to be appointed by deed.
  • The deed would not need to be delivered.
  • It would be abundantly clear that the deeds can be electronic.

These only apply to deeds signed by individuals as agents for companies, while s127 only applies to documents signed by officers for companies under that section.

Reforms are necessary across the universe of deeds in Australia irrespective of the nature of the parties and who signs for them. As we set out below in this update, there may be a glimmer of hope that these reforms might be achieved, though we have a long way to go.

Work in progress and the Modernising Business Communications project

Allens and the other Walrus firms (Ashurst, Herbert Smith Freehills, King&Wood Mallesons and Norton Rose Fulbright) lodged a submission in relation to the Bill. Most points were accepted and are reflected in the final Bill, but two remain outstanding. Those points may be addressed in a further Treasury project of Modernising Business Communications, which is looking at the whole issue of electronic documents and communications under legislation under the aegis of the Treasurer. They were requests to:

  • extend reforms to the execution of documents by foreign and statutory corporations; and
  • deal with the situation where the agent signing for a company is another corporation and not an individual.
A welcome permanent reform bill introduced in Queensland

Queensland showed the way in having clear, comprehensive reform of deeds under its temporary COVID regulation.6

Now they have introduced to Parliament a permanent bill7, which contains most of the beneficial features of the regulation.

Among other things, it would:

  • allow for electronic deeds;
  • remove the requirement of witnessing;
  • provide a mechanism for execution of deeds by foreign and statutory corporations; and
  • at least for corporations, remove the requirement that to sign and deliver a deed an agent must be appointed under a deed.

It does provide a relatively detailed and onerous regime for remote witnessing, but that is of less concern as deeds would not need to be witnessed.

It would roll back one aspect of the reform in that, except in certain circumstances, it would require a power of attorney executed by an individual to be on paper and to be witnessed physically. We have made a joint submission with King&Wood Mallesons to the relevant committee of Parliament dealing with this and other points.

Largely, though, the Queensland reforms are a good model.

Nationwide, a reform process begins

In September, the Deregulation Taskforce under the Department of Prime Minister and Cabinet, in conjunction with the Attorney-General’s Department and state governments, produced a Consultation Paper on Modernising Document Execution dealing with the modernisation of the execution of statutory declarations and deeds across Australia.

That raises the very welcome possibility of a uniform approach throughout Australia in relation to deeds (and also statutory declarations), including simplifying the law of deeds and ensuring they can be electronic. Needless to say, that is not an easy task, involving the coordination of nine jurisdictions, but if it can be achieved it would be a huge step forward. There are at least some useful models for legislation — the Queensland provisions and the federal bill outlined above.

We lodged a comprehensive joint submission with Ashurst, King&Wood Mallesons and Norton Rose Fulbright, and participated in three meetings with the Task Force.

Let’s all touch wood, and more to the point, those organisations that can, should continue to press the various governments around Australia for this valuable reform.

The current state of temporary COVID legislation and permanent replacements

In the meantime, the various jurisdictions that have introduced temporary COVID legislation dealing with eSigning continue where necessary to extend their expiry. In Victoria the temporary provisions were replaced by permanent legislation.

We have updated our table as to the legislation in each jurisdiction.

13/08/21 – Temporary company e-signing reform at last achieved, again

As reported in our update earlier this week, after five months, the Government succeeded in getting Parliament to pass a Bill making temporary amendments to the Corporations Act to provide greater certainty as to e-signing by companies – TLAB1 (the Treasury Laws Amendment (2021 Measures No. 1) Bill 2021). The Bill has today received the royal assent and the amendments take effect tomorrow.

The relief in the market at the news earlier this week was palpable. People had waited five months, and the delta lockdowns had made reform urgent. As we mentioned, in the absence of the amendments, people have needed to physically distribute paper documents during lockdown to have them signed by company officers in wet ink. Hopefully, they should be able to relax  …for now.

The Bill:

  • temporarily amends sections 127 and 129 to provide expressly for e-signing and split execution, and also the meetings provisions to allow hybrid meetings; and
  • amends the law in relation to liability concerning continuous disclosure.

The Bill had passed through the House but stalled in the Senate. There was general support for the e-signing and meetings provisions but opposition to the continuous disclosure amendments.

The last Treasurer’s Determination, which provided expressly for electronic execution under s127 and virtual meetings, had expired on 21 March 2021.

The result was that ss 127 and 129 reverted to the way they were ‘BC’ (before COVID). A number of parties were insufficiently comfortable that documents could be electronically signed under s127, with the result they were insisting on wet-ink signatures. This led to the difficulties discussed previously.

Last night’s breakthrough

Last night, TLAB1 passed the Senate with some Government-sponsored amendments. This evening the House approved the amended Bill, so it may become law very soon.

The Senate amendments to TLAB1:

  • extend the expiry date of the temporary relief for hybrid meetings and e-signing from 16 September 2021 to 31 March 2022;
  • remove the requirement for companies and registered schemes to notify members of their right to opt in to receive documents in hard copy;
  • give ASIC permanent powers to issue individual and class order relief for requirements in respect of meetings and documents in exceptional circumstances, such as those caused by the pandemic (this does not relate to ss127 and 129); and
  • insert a mechanism by which the proposed continuous disclosure changes sunset if an independent expert does not review the changes within six months after the second anniversary of passage of the Bill.
Another legislative pathway — a useful fallback

Another, less heralded, Bill has passed both Houses, the Treasury Laws Amendment (COVID-19 Economic Response No. 2) Bill 2021. Schedule 4 allows responsible ministers in response to COVID to make temporary determinations modifying legislation relating to, among other things, how documents may be signed. That power continues up to 31 December 2022, and determinations made under it expire on that date.

That would allow the Treasurer to deal with uncertainties in relation to s127 by issuing another Determination. So, for a year and a half, we needn’t fall in a hole like the one that opened on the expiry of the previous Determination. And there can be quick fixes, if the Treasurer is so minded.

Interestingly, determinations can be retrospective. A determination could validate past electronic signings.

What does TLAB1 achieve?

Until 31 March 2022, it should be sufficiently clear that:

  • companies can sign documents electronically under s127;
  • this extends to deeds; and
  • companies can sign under s127 using ‘split execution’, where officers sign separate counterparts (though they must sign the complete document, not just signature pages).

There are some drafting issues (including some confusion as to copies and counterparts), and the requirement of a full print-out on split execution is a major annoyance when signers are using home printers, but generally we think that the changes should satisfy most parties. That said, there has been inertia as to acceptance of e-signing in the past. We shall see.

In any event, it is worth remembering that s127 is not the only way that a company can execute documents. There are numerous other ways companies can sign and lenders and others dealing with them can obtain some assurance (eg by extracts of minutes) that execution was specifically authorised to bind the company.

What’s next?

As foreshadowed in our last update, the Government is looking to make the e-signing (and virtual meetings) provisions permanent, and, in doing so, deal with single director companies without a secretary.

That may appear later this month.

Finally, the Government is working on further legislative reform regarding electronic signing and activity, referred to as Modernising Business Communication. 

S 127 only applies to Australian companies. Foreign and statutory corporations form a significant part of the economy and should be covered by reform.

And most states and territories need to deal with deeds (ideally removing the need for witnessing).

There is widespread acceptance of the value of reform, and little, if any, opposition. But there is still ‘miles to go before we sleep’. Efforts must continue.

Where are we?

Federal corporations legislation

Our own view is that companies can use section 127 of the Corporations Act 2001 to sign documents electronically, but others are not so comfortable. Clarification is necessary.

As we previously reported, the temporary relief provided by the Treasurer’s Determination and its enabling legislation expired on 21 March 2021.

A bill to replace and preserve at least some of its features, the Treasury Laws Amendment (2021 Measures No. 1) Bill 2021 (TLAB 1) passed the House in March, but stalled in the Senate. It contains temporary amendments to s127 on execution and temporary amendments providing for hybrid meetings (physical meetings with remote participation) but not virtual meetings. Those amendments would expire on 15 September 2021.

TLAB 1 ran into headwinds because of a third set of provisions dealing with liability in relation to continuous disclosure requirements. It was the subject of two separate Senate committee reports.

The first was produced on 16 March 2021. It approved the Bill, with the Green and Labor members dissenting in relation to continuous disclosure.

The second was produced on 30 June 2021. It broadly approved TLAB 1’s proposed temporary amendments concerning electronic execution and hybrid meetings, with a recommendation that the Government look at making them permanent, but recommended against TLAB 1’s proposed permanent amendments concerning continuous disclosure (with Coalition dissent).

In June, Treasury released for comment an exposure draft of an additional bill containing further amendments. The amendments would make the changes on electronic execution permanent, and in a welcome move would allow execution under s127 by sole director companies with no secretary. They would, on a permanent basis, allow for hybrid company meetings and virtual company meetings — but the latter only where authorised by the company’s constitution.

We and the other firms in the Walrus Committee4 lodged a submission in relation to the documentation execution provisions.

But in the meantime, as outlined above, the extended lockdown has focused minds and increased the urgency. There are growing calls for resolution.

Unfortunately, nothing can be done federally until Parliament resumes in August. Proposals are being discussed as to how this might be dealt with as soon as Parliament does resume.

In theory, in relation to electronic execution that should not be too hard. The COVID emergency continues. There is political consensus and widespread support. It has been the subject of multiple reviews and a twelve-month trial in the real world. There is precedent emergency powers legislation. But so far electronic execution reform has faltered by being tied in legislation to other issues.

We wait and see.

New South Wales

In New South Wales the Government recently completed consultation in relation to making changes to permanently allow audiovisual witnessing. We lodged a submission in conjunction with King&Wood Mallesons. They are now drafting the relevant legislation.

Currently s38A of the Conveyancing Act 1919 (NSW), expressly allowing electronic execution of deeds, does not apply to corporations law except where they sign by an attorney who is an individual.

The Government is also considering further reforms to expand the circumstances in which electronic signatures may be used under NSW law. There does not appear to be any urgency, and responsibility appears to be split between ministries.

Victoria

The amendments allowing for electronic deeds and remote witnessing discussed here are now permanently part of the law. As Victoria does not require deeds to be witnessed, this is an attractive governing law.

Queensland

The expiry date of the temporary regulations dealing with electronic deeds and remote witnessing discussed here has been extended to 30 September 2021. The Government has now introduced legislation to Parliament which would further extend the expiry date to 1 May 2022 (Public Health and Other Legislation (Further Extension of Expiring Provisions) Amendment Bill 2021).

As we have said before, the relevant provisions on deeds are a model. They are particularly useful where a corporation needs to sign a deed.

We trust that the Queensland Government will work on legislation making permanent changes along the lines of those in the temporary regulations.

Longer term reform across Australia

The Federal Government is also leading interjurisdictional work with the states and territories to consider modernising document execution, with a view to having a uniform approach throughout Australia. That is extremely welcome, but will not be available to deal with the immediate crisis.

A risk-based approach

It is important in the circumstances that parties adopt a risk-based commercial approach. In particular, whatever their view of s127, they need to bear in mind that the section is not the only way Australian companies can execute documents. There are often alternative approaches and workarounds so companies can execute documents electronically or remotely. Since then, further mechanisms have opened up under the legislation referred to above, particularly the Queensland regulation.

One good starting point when contemplating signing a deed is: does it really need to be a deed?

19/03/21 – Federal bill to extend relief on virtual meetings and electronic signings does not pass, so relief lapses 21 March 2021; but progress in Victoria and Queensland.

Last night the Federal Government Bill1 in relation to electronic execution, virtual shareholder meetings and continuous disclosure was not passed by the Senate, at least for the moment.

The current relief (under a Treasurer’s Determination authorised by statute)2 ends on 21 March. In relation to electronic documents and split execution, that may revive (at least to a degree) the pre-COVID position — that there are a significant number of parties that will not accept electronic signing by companies under s127 of the Corporations Act 2001 (Cth) (including electronic deeds), and ‘split execution’ under that section is not sufficiently reliable.

There was bipartisan support in the Parliament for extending relief on execution and meetings. But the sticking point appeared to be the provisions on liability in relation to continuous disclosure.

The Senate does not meet again to consider legislation until May.

It is not all gloom and doom.

In relation to electronic documents, as stated previously, an amendment late last year to the definition of ‘document’ in the Corporations Act makes the argument for electronic signing easier to sustain.

In some states there is some good news.

The Victorian Parliament has passed legislation (discussed previously) permanently introducing provisions

  • that deeds can be electronic;
  • allowing for split execution; and
  • allowing remote witnessing (subject to various requirements).

In Queensland, a short bill has been introduced which will allow the Queensland Government to extend until 30 September the very comprehensive emergency regulations it has made allowing for electronic execution, split execution and remote witnessing. The Bill has been referred to a committee.

Where are we in relation to electronic signing and the Corporations Act?

The answer is that we have lost ground in terms of market acceptance. But there has been some possible progress.

Our own position before the COVID relief was:

  • documents could be executed electronically under s127 of the Corporations Act, but others did not share that position, or were not sufficiently comfortable;
  • there is some doubt as to ‘split execution’, where one director signs one counterpart, and another director or secretary signs another counterpart (in other words, they sign two separate pieces of paper). In light of one judicial dictum in one South Australian case, the general view is that this may not be safe;
  • for deeds signed by companies under s127, our own view is that where the relevant state Electronic Transactions Act applied, the deeds could be signed electronically, but that was not the universal view: others disagreed. As a fallback we suggested that the documents be set up so a printout of an electronically signed document can be regarded as a signed original. Not all parties would accept this.

One silver lining should help to sustain the argument that documents can be signed electronically under s127. The definition of ‘document’ applying to the Corporations Act was significantly expanded by the Corporations Amendment (Corporate Insolvency Reforms) Act 2020 (Cth). It remains to be seen whether that is widely accepted.

Also, s127 is not the only way companies can sign documents. For example, they can sign by attorney or authorised representative. The advantage of complying with s127 is that counterparties can assume due execution under s129(5) and (6).

Victoria goes permanent

The good news is that the Victorian legislature has passed the Justice Legislation Amendment (System Enhancements and Other Matters) Bill 2021. Among other things it expressly allows for electronic deeds, and for remote witnessing. Victoria has won the race for permanent reform in this area (though New South Wales achieved a reform allowing for deeds executed by individuals to be electronic).

The relevant provisions come into operation on 26 April 2021 (which is the same date the current temporary provisions are slated to expire).

Queensland looks to extend temporary relief

In Queensland, the Government has introduced a Bill, the COVID-19 Emergency Response and Other Legislation Amendment Bill 2021 (Qld), to extend the period in which temporary relief can operate from 30 April until 30 September.

That will allow them to extend the current Queensland regulations in relation to electronic execution, and reform of the law of deeds.3 The changes they make are a model of their kind – clear and effective – and we hope they become permanent.

What to do in relation to electronic execution by companies?

Electronic and remote signing under s127

As stated above, particularly since the amendment of the definition of ‘Document’ referred to above, our own view is electronic execution under s127 is effective. Nevertheless, other advisers may take a different view.

In brief, companies should do the following:

  • Where the counterparty will have a concern as to how the document is executed, check that they will accept electronic execution under s127, including whether they will accept a printout.
  • If they don’t accept it, sign under power of attorney or (except in the case of deeds) by authorised representative, or move to modified split execution.

‘Modified split execution’ is where a document is sent to be signed by one director, that director then scans a printout of the document with his or her signature, and sends the scanned document to the other director or the secretary to print out the document (incorporating the first signature) and sign it. We understand that this is widely accepted.

Deeds

At least for the moment, where you have a deed to be executed electronically by a corporation, provide that it is governed by Queensland or Victorian law, or be governed by New South Wales law and signed by an attorney.

Is there anything the Federal Government can do to extend the temporary relief?

We have checked the dates, and the section that authorised the Treasurer to modify the Corporations Act, s1362A, has reached its use-by date.

One step that would help in relation to s127 and electronic signing, but would come at it by a slightly different direction, is to amend the Electronic Transaction Regulations 2020 to remove ss127 and 128 from the exemption of the Corporations Act from the operation of the Electronic Transactions Act 1999. That may be practically difficult to achieve in a very short time.

26/02/21 – Late breaking news: extension of relief on virtual meetings and electronic signing hits a road bump

Last night the Federal Government Bill in relation to electronic execution, shareholder meetings and continuous disclosure hit a procedural road hump in the Senate. The Senate passed a resolution extending the date for the relevant Senate Committee to report on the Bill to 30 June. The Senate can’t consider the Bill until after then.

So unless Parliament does something by 21 March we roll back on that day to the pre-Covid position.

Parliament doesn’t reconvene till 15 March. There needs to be pressure to fix it then somehow, but we may not be able to count on it happening.

This also affects virtual shareholders meetings.

25/02/21 – Bills introduced by the Federal and Victorian Governments but still piecemeal progress

In some jurisdictions the emergency temporary regulations in relation to electronic signing and remote witnessing, and their enabling acts, are expiring soon. The jurisdictions need legislation to extend the relief, or make it permanent.

The Federal and Victorian Governments have just introduced bills to do this.

While movement is in the right direction and welcome, overall progress in Australia is still very patchy — each state or territory is going its own way, if it is going at all. This table summarises the current position in Australian jurisdictions with respect to electronic signing and remote witnessing in relation to deeds and agreements.

Federal Government Bill

On 22 February 2021, the Treasurer announced the Government was extending the current temporary relief until 15 September 2021 in relation to:

  • electronic execution of documents by companies under s127 of the Corporations Act 2001, and
  • virtual meetings of shareholders in companies and of investors in managed investment schemes.

The current relief was achieved by a series of determinations by the Treasurer under emergency enabling legislation expiring on 21 March 2021.

The Government introduced a bill in Parliament effecting the announced changes. In addition, as also announced by the Treasurer, the Bill deals with directors’ liability in relation to continuous disclosure.

The changes in relation to directors’ liability will be permanent, with no expiry date. But the provisions with respect to execution and meetings expire on 15 September 2021.

What then?

For virtual meetings the Treasurer said the relief will expire on 15 September 2021, but announced a 12-month opt‑in period for companies to hold hybrid annual general meetings ‘to enable a proper assessment of shareholder benefits of virtual meetings’.

In relation to electronic execution, he said the intention is to finalise permanent changes before 15 September.

The drafting of the Bill in relation to electronic execution is a bit different to the drafting of the Determinations and is developed from an exposure draft released in October 2020. It amends s127 of the Corporations Act (which sets out some ways in which companies execute documents) and s129(5) and (6) (which allow counterparties to assume companies have duly executed documents which appear to have been executed under s127).

In general terms the new language seems to do the trick. In particular:

  • it clearly allows electronic execution by companies under s127 (which will get the benefit of the assumptions in s129);
  • it allows remote witnessing of the affixation of a company’s common seal;
  • it seems clear that it applies to deeds (not everyone in the market accepted that the Determination achieved this); and
  • it allows ‘split execution’ (eg when two directors sign separate counterparts of a document).

One change that helps ensure the sections apply to electronic documents was made under amending legislation last year. The definition of ‘document’ applying to the Corporations Act was significantly expanded by the Corporations Amendment (Corporate Insolvency Reforms) Act 2020.

There are aspects of the drafting of the amendments in the new Bill that could be improved:

  • It says a ‘copy or counterpart of a document’ can be executed electronically, but seems to assume there is still some separate original document. We will suggest further clarification is needed.
  • It requires copies and counterparts to include ‘the entire contents of the document’. This means when documents are emailed to be printed out and signed by a director, it may not be safe to simply print out and sign signature pages only. We have pointed this out before, but we gather this is a deliberate policy decision to ensure people are fully aware of what they are signing.

Further, the coverage is narrow. Sections 127 and 129 only apply to companies, not foreign or statutory corporations. In relation to deeds, this leaves a gap, as current state and territory legislation dealing with the execution of deeds commonly excludes corporations.

Victorian Bill

Victoria is first off the blocks in proposing legislation to achieve permanent reform.

On 17 February 2021 it introduced a bill that, among other things, provides expressly:

  • that deeds and mortgages can be electronic;
  • for split execution (ie with signatories signing separate counterparts of documents), and
  • for remote witnessing or making of instruments such as powers of attorney, affidavits, statutory declarations and the like.

In relation to electronic execution and remote witnessing of contractual documents, the drafting is broadly consistent with the approach adopted in the current emergency regulations introduced by the Victorian Government. In this respect, the Bill operates by amending the Electronic Transactions Act 2000 (Vic).

The relevant provisions are clear and should be accepted by the market as achieving their aims. There are a number of procedural requirements in relation to remote witnessing of contractual documents, though these are simpler than some requirements in other states. These are set out in the proposed s12(2) to be inserted in the Electronic Transactions Act.

One difficulty with such requirements is if they are not satisfied the document may be invalid. A party relying on that document may not be able to check that some of the requirements are satisfied. In particular, the proposed s12(2)(b) goes to the state of mind of the witness. It requires that ‘the witness must be reasonably satisfied that the document signed as a witness is the same document or a copy of the document’.

Paragraph (e) requires a statement by the witness that all the requirements of the section have been met. It would be very helpful if the Bill provided that other parties may rely on that statement in the absence of notice or suspicion to the contrary.

In relation to deeds the Government has missed the opportunity of following the example of the Queensland temporary regulation in reforming a number of aspects. In particular, the law should provide that foreign and statutory corporations can execute deeds through their officers signing, without a common or official seal. Without that change they may have difficulty executing deeds electronically. And the requirement that a deed is necessary to authorise an agent to execute a deed could usefully be removed.

The New South Wales position

It is worth bringing this site up to date in relation to New South Wales. In September 2020, New South Wales passed an act effectively extending the then current temporary relief to have remote witnessing, as a pilot scheme to expire on 1 January 2022. It did this by repealing the relevant emergency regulation and replacing it with amendments to the Electronic Transactions Act 2000 (NSW) to expire on that date.

New South Wales has not introduced any new legislation in relation to electronic deeds. There is still a gap in New South Wales relating to deeds signed by statutory and foreign corporations. Before the pandemic, it had introduced s38A of the Conveyancing Act 1919 (NSW) expressly providing that individuals can sign deeds electronically. This includes where the individuals are signing as attorneys for corporations. If the Federal Government Bill is passed into law, companies incorporated in Australia will be able to execute documents electronically under s127. That still leaves statutory and foreign corporations except where an attorney is signing for them.

New South Wales needs to legislate to clarify that all deeds can be electronic and, we suggest, following the Queensland example in a number of other respects, including removing the requirement that the execution of deeds be witnessed.

Queensland now the preferred governing law for deeds — deeds can be electronic

The Regulation makes sweeping reforms of the law relating to deeds, removing many of the difficulties, and it is drafted plainly and clearly.

While this is temporary, there is some hope that much of it may become permanent as a number of points reflect a report prepared by Queensland University of Technology on the Property Law Act (others reflect concerns that we have raised).

The clarity of the changes should remove any doubts about electronic deeds in Queensland. Those looking for reasons why deeds governed by Queensland law cannot be electronic should find the challenge insurmountable. This includes Queensland law deeds signed under section 127 of the Corporations Act 2001 (Cth).

Among other things the regulation expressly:

  • allows a deed to be made or signed electronically (and removes the requirements for a deed to be made on paper or parchment);
  • allows a deed to be signed without a witness;
  • removes the requirement for a deed to be sealed or deemed to be sealed; and
  • allows any corporation to sign deeds (without a seal) by two directors, a director and a secretary, or a sole director and secretary (this is consistent with s127 of the Corporations Act) and to sign deeds in any other manner allowed by law.

The above includes foreign corporations and statutory corporations incorporated anywhere in Australia.

In addition, it:

  • allows foreign corporations to sign according to the law of their place of incorporation and statutory corporations to sign according to their statute;
  • allows a deed to be signed by split execution and in counterparts; and
  • allows an agent to sign a deed even where the agent has not been appointed under seal.

It does require:

  • a deed to be in writing and contain a conspicuous statement indicating that it is executed as a deed;
  • a deed to be delivered as under existing law (note this can be done without physical delivery); and
  • electronic signatures to satisfy tests as to identity and reliability similar to the electronic transactions legislation and similar emergency legislation in other jurisdictions (but it does not require the other party’s consent to electronic signature). These tests are generally easily satisfied.

It does not expressly deal with partnerships.

In general, this makes Queensland the most favourable governing law for deeds during the temporary regime, followed by Victoria, then New South Wales.

General powers of attorney

Similar changes are made for general powers of attorney.

Mortgages

The Regulation provide that certain mortgages of land can be created electronically and registered.

Audiovisual witnessing

On electronic signing, the Regulation allows for electronic signing and remote witnessing by audiovisual means of affidavits, statutory declarations, enduring powers of attorney and wills.

There are procedural requirements for audiovisual witnessing, and only limited classes of people (such as lawyers etc) may act as a witness by audiovisual means.

The remote witnessing requirements are similar to those introduced in New South Wales but require qualified witnesses like legal practitioners. That is less of a concern, as under the Regulation witnessing is no longer a requirement for deeds and powers of attorney (and affidavits and statutory declarations already require qualified witnesses).

Electronic deeds OK

The provisions allowing electronic deeds (sections 5 and 6) operate by modifying the Electronic Transactions Act 2000 (Vic) but are clear — and should be sufficient to convince the most crusty die-hard. They apply whether the deed is signed by an individual or a corporation. This makes Victorian law a very attractive governing law for executing deeds. They don’t need to be witnessed. They can now be electronic.

The provisions also apply to mortgages.

Electronic split execution OK, with procedural requirements

There is specific provision modifying the Electronic Transactions Act 2000 (Vic) to allow signatories required to sign the same document to sign different counterparts of the same document electronically (section 12). There is a procedural requirement that every signatory and every other party receives every electronically signed copy.

This provision may not have affected the issue whether section 127 of the Corporations Act 2001 can be satisfied by split execution, but the recent Determination by the Federal Treasurer has solved that for now.

Counterparties might not be able to reject electronic signatures

The Regulations provide that the fact that a party proposes to sign electronically in a manner otherwise complying with the relevant requirements of the Victorian Electronic Transactions Act is not of itself sufficient reason for other parties to refuse the consent required under that Act to that electronic signature (section 11).

Signing documents (including deeds) electronically under power of attorney — a procedural trap for the unwary?

Perhaps unnecessarily, the Regulations say expressly that attorneys can sign documents electronically where the attorneys include a statement they are signing under the Regulations (section 35(2)). We were not aware of any doubt on that score.

What happens if an attorney now signs electronically without such a statement? Do we now need the statement? Is this a trap for young players (and old ones)?

In our reading, the Regulation should not limit the way documents can be signed — section 35(2) is inclusive, so generally documents should still be able to be executed electronically by an attorney without the statement where there is no other impediment. But where a document is executed during the currency of the Regulations by attorneys and Victorian law is relevant, for more abundant caution, it would be useful to include such a statement where feasible.

Audiovisual witnessing with few procedural requirements

The Act also provides for a mechanism for documents to be witnessed by audiovisual means.

In Victoria this does not apply generally to deeds, which do not need to be witnessed.

There are not as many requirements to be satisfied as there are in the New South Wales equivalent regulation, but the witness does need to state he or she is witnessing by audiovisual link in accordance with the Regulations.

Signing documents in a pandemic

The instrument modifies sections 127(1) and 129(5) of the Act.

It expressly:

  • allows documents to be signed by companies under s127(1) electronically, so that two directors, a director and a secretary, or a sole director and secretary can sign in that way
  • provides for ‘split execution’ where the relevant officers of the company sign separate counterparts (physical or electronic), and
  • modifies the assumption in s129(5), so that parties dealing with companies may assume a document has been duly executed if it appears to have been executed under the modified s127(1).

This is a considerable advance. As we have previously noted, there has been widespread uncertainty as to whether this could be done. This has proved to be an enormous impediment during lockdown to the extent that, in some cases, parties have felt they need to get documents physically signed, despite the isolation.

As to what would constitute electronic signing, it tracks the language of the Electronic Transactions Act, including the tests as to identity and reliability. The language may look a little awkward in this context, but the tests in the ETA have been interpreted liberally by the courts (see my paper here). They should accommodate most common methods of electronic signing, generally without any other step. With ‘pasting’ of a copy of a signature into a document (not using an electronic signing platform or a stylus etc) in some circumstances it may be prudent to have evidence it was pasted by or with the authority of the signatory.

The modification does not expressly refer to s127(3) and deeds. In our view, it should allow electronic execution of deeds, but it remains to be seen whether others are convinced.

Corporate and creditors’ meetings

The modification allows for all meetings provided for under the Act, the Regulations, the Insolvency Practice Rules and the Passport Rules to be held remotely by technologies that give all persons a reasonable opportunity to participate.

This will cover, for example, general meetings, scheme meetings and creditors’ meetings. Notices of the meeting may be given electronically, proxies may be given electronically and votes may be taken using various technologies.

A copy of the official document from Treasurer, Josh Frydenberg, can be found here.

30/04/20 – Progress in Victoria on enabling electronic execution, and on remote witnessing of affidavits

The Victorian Parliament has passed its emergency legislation, the COVID 19 Omnibus (Emergency Measures) Act 2020. It is the latest legislature to give the executive broad powers to amend legislation temporarily (the others being the Federal Government, Queensland and New South Wales).  

Section 4 allows the Victorian Government by regulation to modify or disapply any legislation administered by the Attorney General in relation to a wide range of issues. These include: the witnessing, execution or signing of legal documents such as affidavits, statutory declarations, deeds, powers of attorney, contracts or agreements, undertakings and wills; and also the process by which a document is given or issued.

That provision gives broad power to deal with the issues that have been concerning us, in particular, the creation of electronic deeds.

In addition, the Act provides for the remote witnessing of affidavits by audiovisual link, and the electronic execution and attestation of affidavits.

Green shoots on legislation or regulation in various states

Various states have circulated for comment, or are considering, their own proposals for emergency enabling legislation or for regulations concerning remote witnessing and/or electronic signature. We have made suggestions.

Electronic land dealings accepted in New South Wales

From 27 April, the NSW Conveyancing Rules, the Conveyancing Rules – (COVID-19 Pandemic) Amendment, have been temporarily amended to allow for land dealings to be signed electronically and for copies of the electronically signed dealings to be registered.

This follows the issue of the Electronic Transactions Amendment (COVID-19 Witnessing of Documents) Regulation 2020, which provides for witnessing via audiovisual link during the pandemic (see below). Both amendments will cease to apply on 23 October 2020 (subject to earlier repeal by Parliament).

The amendment to the Conveyancing Rules allows parties and witnesses to electronically sign land dealings, certain certificates and instruments lodged with deposited plans.

Anyone who signs electronically must confirm their identity and their intention to sign electronically by either:

  • including a statement near or above their electronic signature, or
  • using a digital signing platform that indicates on the instrument that an electronic signature was applied, and the date and time that this occurred.

The Office of the Registrar General has advised that these temporary changes do not alter any existing requirements for execution and certification, verification of identity or establishing the right to deal. It has published a Guidance Note on executing NSW paper land dealings during COVID-19 restrictions, providing further information as to how these steps can be completed for paper dealings during the pandemic.

Where electronic signing is chosen, the guidance says electronic signatures must comply with the requirements of Division 2 of Part 2 of the Electronic Transactions Act 2000 (NSW).

Still waiting for Commonwealth modifications of the signing provisions of the Corporations Act

We were cautiously optimistic after earlier discussions, but there has as yet been no apparent movement. The responsible minister is the Treasurer, who has an extraordinary amount on his plate.

That said, the Treasurer is placing pressure on the banks to accelerate loan transactions. But among the difficulties they face in doing so are the barriers and uncertainties relating to electronic execution of loan and security documents by companies — barriers and uncertainties he could remove quite simply, using powers granted under the emergency legislation.

In the absence of the Federal Government dealing with those issues, there are some steps the states can take to assist. The states in their regulations could expressly allow for electronic deeds, and for deeds to be signed without a seal by two directors or a director and a secretary. That would be of considerable assistance, though without all the advantages of a solution by the Federal Government. We are suggesting that be done.

23/04/20 – Progress in New South Wales on remote witnessing, but ‘wait and see’ on electronic deeds and electronic attestation

The NSW Government has released under its emergency power a regulation concerning remote witnessing – Electronic Transactions Amendment (COVID-19 Witnessing of Documents) Regulation 2020 (the Regulation).

It follows the consultation draft referred to in our earlier email, but only in part.

In broad terms, the Regulation allows for the remote witnessing of documents, which is a big step forward. It will be welcome in a wide range of fields, including litigation.

However, the consultation draft of the Regulation had also dealt with the electronic execution of deeds, and electronic attestation of electronic documents. These were not included in the final version. The Government said: ‘We are continuing to consider reform options for electronic signature and execution of documents that are currently required to be prepared in hard copy’.

The Government is conducting a new round of consultation and consideration on those topics and has already kicked it off in an email to stakeholders. The intention is to complete it quickly.

The Regulation provides that:

  • documents that require a witness may be witnessed by audio visual link but there are a few requirements as to how this may be done that need to be fulfilled;
  • tasks in relation to witnessing a document may be performed by audio visual link;
  • written oaths, declarations or affidavits required for a purpose specified in section 26 of the Oaths Act 1900 may be taken or made before an Australian legal practitioner; and
  • a statutory declaration may be made before a person before whom a statutory declaration under the Statutory Declarations Act 1959 of the Commonwealth may be made.

The Regulation will expire on 26 September 2020, unless this date is changed by further regulation or a resolution of Parliament.

The Regulation did not remove the exclusion of witnessing from the operation of certain provisions of the Electronic Transactions Act 2000 (NSW). Our view is that, despite this, documents signed electronically can be witnessed and witnesses can sign electronically, but it remains to be seen how many hold that view. Legislative certainty is likely to be necessary.

As mentioned above, in terms of reform this is not the end of the line. We understand that the difficulty with extending electronic execution was that there may be some who are concerned about risks, and so the Government has decided to have a deeper look.

Understandably, there may be some resistance among certain stakeholders to electronic documents. There needs to be continued impetus to achieve the necessary changes so there is certainty in the market that corporations can create electronic deeds and that witnesses etc can sign electronically, and electronic signatures can be witnessed.

New Queensland emergency legislation gives sweeping power to amend the law relating to documents

The Queensland Parliament has passed new legislation: the COVID-19 Emergency Response Act 2020. Section 9 gives the Government the power by regulation to change statutes or common law relating to documents, including their preparation, signing, witnessing, registration and verification of identity. It is the most sweeping power of the various jurisdictions. Watch this space.

For the more information on some of the questions you may have in regards to signing documents in a pandemic please click here.

National Electricity and Gas rules update: January 2025

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Key changes to energy rules

In our latest update, we examine the progress of new and existing rule change requests to the AEMC across the month of January and take a closer look at the AEMC Reliability Panel’s review of the System Restart Standard. 

Key takeaways

National electricity rules

  • Two new rule change requests:
    • Removing the requirement to publish transmission information guidelines.
    • Amendment to frequency performance payment cost recovery.
  • One completed rule change:
    • South Australian jurisdictional derogation – Interim reliability reserve eligibility.

Opportunities for stakeholders

  • Due by 13 February 2025:
    • Amendment to frequency performance payment cost recovery.
  • Due by 20 February 2025:
    • Real-time data for consumers.
  • Due by 27 February 2025:
    • Removing the requirement to publish transmission information guidelines.

Read more about this topic

(WIP) Stamp duty complexities in Sale and Purchase Agreements: insights from Van Dairy

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Care required not to trigger duty or double duty 10 min read

The recent Tasmanian case of Van Dairy1 suggests that an agreement to procure a sale of property might be liable to duty as an agreement for sale, even if the owner of the property is not a party to it. This is significant because, in the context of this case, it meant the Sale and Purchase Agreement (SPA) triggered adverse stamp duty implications. This included that the purchaser became a land-rich entity before completion, so that a double duty liability was triggered by the transfer of its shares before completion of the land purchase.

To ‘change your mind’ after the contract is signed involves a major risk of incurring double duty under the landholder duty provisions of each Australian jurisdiction.

The principle in the case is potentially relevant when a corporate or other entity, which wholly controls one or more subsidiaries, undertakes to procure or arrange for those subsidiaries to sell land, shares or other assets held by them to a buyer.2 It could potentially apply to impose duty on other agreements where the owners of the relevant sale property are not parties, such as scheme implementation agreements, or global business sale agreements in which parent companies of global groups undertake to procure their subsidiaries in various countries to buy and sell relevant businesses or companies.

We understand that the taxpayers have appealed the decision, and it remains to be seen whether the decision is overturned, or whether it will be followed in other Australian jurisdictions.

The case is also a salutary lesson about the importance of establishing ownership of a special purpose entity before it enters into a contract to acquire land assets, to ensure double duty does not arise under the landholder duty provisions in any Australian jurisdiction.

Key takeaways

  • A sale and purchase agreement under which a controlling entity agrees to procure the sale of property by an entity which it controls, can potentially be characterised as a binding agreement for the sale of that property, even though the entity that owns the property is not a party to the agreement. Thus, such an agreement can trigger adverse duty consequences.
  • Taxpayers establishing entities to acquire land assets or other property should strive to establish them with the correct or intended ownership prior to signing any contract to purchase the assets. To ‘change your mind’ after the contract is signed involves a major risk of incurring double duty under the landholder duty provisions of each Australian jurisdiction.
  • This is subject to the potential for a taxpayer that is a member of a corporate group being able to rely on corporate reconstruction exemptions and concessions, to obtain an exemption or reduction in duty for a change in ownership within a corporate group of the special purpose entity after it acquires the land assets.

Who in your organisation needs to know about this?

Members of the tax and legal teams, and others involved in negotiating SPAs and global sale agreements, and in establishing special purpose entities to acquire land or other assets.

A summary of the Van Dairy case

Facts

In October 2015, certain Tasmanian properties (the Woolnorth properties) were marketed for sale. They were then owned by two companies named Van Diemen’s Land Company (VDL) and Tasman Ferndale Pty Ltd (TFPL), both of which were wholly owned by Tasman Land Company (TLC).

Mr Lu Xianfeng (Mr Lu) wanted to purchase the Woolnorth properties and related assets that were to be sold by interests controlled by TLC. Mr Lu at all relevant times controlled the corporate appellants in the matter. On 30 October 2015, Moon Lake Investments Pty Ltd (Moon Lake) was incorporated, with Mr Lu as the sole shareholder, holding all five shares in the company.

On 20 November 2015, Mr Lu, Moon Lake and TLC executed a written agreement referred to as the SPA. Under this agreement, as per clause 3, TLC agreed to ‘procure the sale and transfer to [Moon Lake] of the Assets … with affect from Closing’. The Assets referenced were owned by ‘the group’, which consisted of TFPL and VDL, which—as noted above—were wholly owned subsidiaries of TLC.

On 12 January 2016, according to the Moon Lake share register held by the Australian Securities and Investments Commission, Mr Lu’s five shares in Moon Lake were transferred to Ningbo Kaixin Investment Co Ltd (Ningbo).

On 24 March 2016, Ningbo’s shares in Moon Lake were then transferred to Van Dairy (Hong Kong) Group Ltd (VDHK).

On 31 March 2016, completion of the sale of the land took place. Moon Lake partly funded payment of the purchase price by issuing a large number of shares to VDHK. Moon Lake received the executed land transfers from VDL and TFPL and, on around 4 April 2016, these were lodged to be assessed for stamp duty by the State Revenue Office (SRO), together with payment of estimated duty of over $8 million.

Subsequently the SRO told Moon Lake’s solicitors it would give further consideration as to whether Ningbo and/or VDHK had any liability to pay land-rich duty, separately from Moon Lake’s liability to pay duty on the acquisition of the Woolnorth properties.

On 28 January 2021, the corporate appellants received a notice from the SRO that it intended to investigate whether Ningbo and/or VDHK had acquired any relevant interest in a land-rich corporation.

On 20 April 2021, Moon Lake received further correspondence from the SRO, which included the following statement:

The acquisition by shares by [Ningbo] on 15 January 2016 and then subsequently by [VDHK] on 24 March each resulted in a separate dutiable transaction under s66 of the Act as at the time of each of those majority acquisitions, Moon Lake was deemed to be a land-rich company.

On 5 July 2021, the SRO informed Ningbo and VDHK that each were liable to pay duty interest and penalty tax in the sum of approximately $10.5 million.

On 2 September 2021, Ningbo and VDHK each lodged notices of objection with the Commissioner regarding the 5 July 2021 assessments. The Commissioner disallowed their objections (apart from a reduction in the quantum of each assessment). The assessments, as revised, were the subject of challenge in the case.

Issues

The most significant issue from a duty viewpoint was whether the SPA was an uncompleted agreement for the sale of land, despite the fact that the owners of the land were not parties to the agreement. If so, it meant the SPA had the effect of causing Moon Lake to be a land-rich corporation both at the time of the transfer of its shares to Ningbo and then to VDHK, triggering multiple duty.

The decision on whether the SPA was an uncompleted agreement for the sale of land

Under section 60(1) of the Duties Act 2001, a private corporation was land rich if:

  • it had land holdings in Tasmania where the unencumbered value is $500,000 or more; and
  • its land holdings in all places, whether within or outside Australia, comprised 60% or more of the unencumbered value of all its property.

A land holding included any interest in land, with some exceptions that were not relevant to the facts of the case.3

Under section 61(4), the vendor and the purchaser under an uncompleted agreement for the sale of land were each taken to be separately entitled to the whole of the land. While the land-rich duty provisions in Tasmania were subsequently replaced by landholder duty provisions (removing the 60% requirement), there is an equivalent provision in section 79(1) of the current Act. In addition, all Australian jurisdictions have an equivalent provision in their landholder duty legislation.

Before the Supreme Court of Tasmania, Ningbo and VDHK argued that s61(4) did not deem Moon Lake to be entitled to the whole of the land the subject of the SPA as it was not a purchaser under an uncompleted agreement for the sale of land. The basis of this argument was that the SPA was a contract between TLC and Moon Lake. The land was not owned by TLC, but by companies controlled by TLC. Ningbo asserted that this is different from TLC itself selling the land to Moon Lake.

Acting Justice Marshall noted that the proper interpretation of s61 was central to the resolution of this issue. Firstly, his Honour noted that the expression ‘agreement for the sale of land’ was not defined in the Act. In turning to the ordinary natural meaning of the words, his Honour held:

“The ordinary natural meaning of the words is to provide a description of an agreement which results in the sale of land. The words in the section are not “an agreement for the sale of land by a vendor and its purchase by a buyer”.

This approach highlights that the words ‘for the sale of land’ are the key element of the description of the agreement and should not be construed narrowly or pedantically. The words indicate binding agreements by which the sale of land is effected. On the facts of the case there was no doubt TLC was able to secure the sale of the land to Moon Lake as required under the SPA. Therefore, Moon Lake was a purchaser under an uncompleted agreement for the sale of land, and was treated as holding an interest in the land for the purposes of s61(1) of the Act.

The court also referred to the judgment of Justice Fullagar in Hall v Busst, where his Honour said there were ‘three essential elements’ required for a concluded agreement including the parties, the subject matter and the price.4 All three were satisfied in Van Dairy, including the parties.

Implications

The decision suggests that an agreement to procure a sale of property might be liable to duty as an agreement for sale, even if the owner of the property is not a party to it.

We understand an appeal against the decision of the Tasmanian Supreme Court has been lodged in the Tasmanian Court of Appeal by the taxpayers. Pending the outcome of that appeal, the decision remains persuasive in other jurisdictions.

It remains to be seen whether the decision is ultimately overturned, or is followed in other jurisdictions. It may be that it can be confined to its facts—although the owners of the relevant land were not parties to the SPA, their controlling parent company, TLC, undertook a binding obligation to procure that they sold the land, and there was no other agreement for sale entered into or contemplated. The SPA operated as the agreement that regulated the sale of the land. It might be different if the agreement had been drafted as an obligation of TLC to procure that its subsidiaries entered into a separate agreement for the sale of the land with the purchaser. This is often the case with global sale agreements, where the parent company of a multinational group undertakes to procure that its subsidiaries enter into separate country-specific agreements relating to the sale of downstream assets.

The result in Van Dairy might also have been different if the question was whether the deeming provision in s61(4) applied to the owners of the land as vendors, since they were not parties. Alternatively, if only TLC and Mr Lu (but not Moon Lake) had entered into the agreement, perhaps s61(4) would not have applied because Moon Lake, as purchaser, would not have been a party to the agreement.

In the case of a scheme implementation agreement in a takeover context, the target company undertakes to take steps to seek shareholder (and court) approval of a scheme for the sale of its shares by the shareholders to the acquirer. This might potentially trigger a landholder duty liability under the provisions of the duties legislation in Queensland or Western Australia. However, the target company is generally not in a position to definitely procure the sale—there is doubt about the scheme proceeding, because it generally depends on approval by the shareholders (and the court). So, on that basis, the position might be distinguishable from the decision in Van Dairy.

As indicated in Van Dairy, double duty can be triggered when ownership of a purchaser entity is not established correctly at the outset. There were two transfers of the shares in Moon Lake after the SPA had been signed, triggering two lots of duty on the transfers of shares in Moon Lake, in addition to the duty on the purchase of the land. Therefore, it is important to seek to establish the correct entities as shareholders (or unitholders in the case of a unit trust) prior to the purchaser entity entering into a contract to acquire the land. Any transfer of ownership of the purchaser entity after it becomes a landholder could potentially attract landholder duty. This is subject to whether relief might be available under exemptions or concessions for transfers within a corporate group, as explained below.

Corporate reconstruction exemptions and concessions

For the purposes of changing the structure of a corporate group or changing the holding of assets within a corporate group, a taxpayer may seek to consider corporate reconstruction exemptions and concessions. A corporate group broadly consists of a parent corporation and its subsidiaries where there is at least 90% ownership.6 Where such an exemption or concession is available, it provides some flexibility to change the ownership of a landowning entity within a corporate group even after it has acquired land or entered into a contract to acquire land.

By way of example, the Duties Act 1997 (NSW) relevantly provides for a duty concession for corporate reconstruction transactions. For eligible transactions that occur on or after 1 February 2024, the duty is reduced to 10% of the duty that would otherwise be payable.

Section 273B applies to a transaction if the Chief Commissioner is satisfied, on application by a party to the transaction, that—

  • the transaction is a corporate reconstruction transaction, and
  • the transaction, or the series of transactions of which the transaction is a part, is undertaken for the purpose of either or both of the following—
    • changing the structure of a corporate group,
    • changing the holding of assets within a corporate group, and
  • the transaction, or the series of transactions of which the transaction is a part—
    • is not undertaken for a purpose of avoiding or reducing duty under this Act on another transaction, and
    • is not undertaken for the sole or dominant purpose of avoiding or reducing a liability for tax, other than duty under this Act, under a law of an Australian jurisdiction.

All Australian jurisdictions have broadly similar exemptions or concessions, including Tasmania. The Tasmanian exemption was presumably not available in Van Dairy for the transfers of shares in Moon Lake. In the case of the first transfer from Mr Lu to Ningbo, Mr Lu, as an individual, could not have been a member of a relevant corporate group. In the case of the second transfer from Ningbo to VDHK, presumably the two companies were not part of the same corporate group as defined under the duties legislation.

Actions you can take now

  • Exercise caution when establishing the ownership of a purchaser entity and seek to have the correct ultimate shareholders in place prior to the signing of a contract to acquire land or completion of the purchase. Be aware of the double duty risk if you ‘change your mind’ later.
  • Consider the duty implications of entering into sale and purchase agreements, including where the intended seller or purchaser of the property is not a party to the agreement. Seek timely advice.

(WIP) New industry standards for online safety: what service providers need to know

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Deadline to carry out risk assessments is fast approaching 8 min read

Certain online service providers must complete a risk assessment and implement required compliance measures by 21 June 2025. This relates to the following types of material:

  • child sexual exploitation
  • pro-terrorism
  • extreme crime and violence (Class 1A material)
  • crime and violence
  • drug-related material (Class 1B material).

This is required by two industry standards referred to as the Phase 1 Standards:

  • Online Safety (Relevant Electronic Services)—Class 1A and Class 1B Material) Industry Standard 2024 (the RES Standard); and
  • Online Safety (Designated Internet Services—Class 1A and Class 1B Material) Industry Standard 2024 (the DIS Standard).

In this Insight, we cover who needs to carry out a risk assessment and the obligations that two new industry standards impose.

Key takeaways

How did we get here?

The Act provides for industry bodies to develop new codes to regulate Class 1 and Class 2 materials. The industry bodies (including the Communications Alliance, Australian Mobile Telecommunications Association, Digital Industry Group, and Interactive Games and Entertainment Association) adopted a two-phase approach to develop these codes.

During phase 1, industry bodies drafted eight codes to regulate Class 1A and Class 1B material. Six of these industry codes were registered in 2023, and they apply to the following sections of the online industry: social media services, app distribution services, hosting services, internet carriage services, equipment providers and search engine services. The other two codes were not registered because the Commissioner was not satisfied that they provided appropriate community safeguards. As a result, the Commissioner developed and registered the RES Standard and DIS Standard.

Development of the phase 2 industry codes have been underway since July 2024, with public consultation concluding on 22 November 2024. These codes are intended to deal with class 1C and class 2 materials, which includes online pornography and other high-impact material.

Phase 1 Standards

The Phase 1 Standards apply to two sections of the online industry—providers of RESs and DISs

RES DIS

A service that enables end-users in Australia to communicate with other end-users by:

  • email
  • instant messaging
  • SMS
  • MMS
  • chat services

as well as:

  • services that enable end-users to play online games with each other; and
  • online dating services.

Note: A service that meets the definition of a RES will be required to comply with the RES Standard, regardless of whether it also meets the definition of another industry section.5

A service that:

  • allows end-users in Australia to access material using internet carriage services; or
  • delivers material to persons who have the appropriate equipment for receiving that material via an internet carriage service.

Note: This is a very broad category that includes many apps and websites, as well as file and photo storage services, and some services that deploy or distribute generative artificial intelligence models.6 A DIS is expressly not:

  • a social media service;
  • a RES;
  • an on-demand program service; or
  • other specified and exempt services.7

A service that meets the definition of a DIS will be required to comply with the DIS Standard, unless the service’s predominant purpose is more closely aligned with another industry code or industry standard.8

The RES Standard and DIS Standard classifies certain service providers as ‘pre-assessed’ or ‘defined’ categories. A service provider that falls within either the pre-assessed or defined categories is not required to conduct its own risk assessment. Instead, it is deemed to either fall within a particular risk tier, or it has a unique risk profile such that no specific risk tier is attributed to it.

Service providers that are not captured in the table below must conduct their own risk assessment or default to assigning the service a Tier 1 risk profile.9

RES Standard DIS Standard

Pre-assessed category:

  • Communication relevant electronic service
  • Gaming service with communication functionality
  • Dating service

Pre-assessed category:

  • High impact DIS
  • Classified DIS
  • General purpose DIS
  • Enterprise DIS

Defined category:

  • Telephony RES
  • Enterprise RES
  • Gaming service with limited communication functionality

Defined category:

  • End-user managed hosting service
  • High impact generative AI DIS
  • Model distribution platform

The risk assessment must be undertaken by a person with the relevant skills, experience and expertise to carry it out.10  

The Phase 1 Standards require certain matters to be taken into account, so far as they are relevant to the service, to determine the overall risk tier for it.11 These are summarised below. Depending on the nature of a service and the context it operates in, service providers are likely to have additional risk factors to consider beyond the ones below.

Applicability to RES or DIS Matters to be taken into account for risk assessment
Both RES and DIS
  • Predominant purpose of the service
  • Functionality of the service12
  • Extent to which material posted on, generated by or distributed using the service will be available to end-users of the service in Australia
  • Terms of use for the service
  • Terms of arrangements under which the provider acquires content to be made available on the service
  • Ages of end-users and likely end-users of the service
  • Outcomes of the forward-looking analysis conducted under section 8(4) of the RES Standard and DIS Standard
  • Safety by design guidance and tools published or made available by a government agency or a foreign or international body
  • Risk to the online safety of end-users in Australia in relation to material generated by artificial intelligence.
DIS only
  • Manner in which material is created or contributed to in connection with the service
  • Whether the service includes chat, messaging or other communications functionality
  • Risk that any generative AI features of the service will be used to generate high-impact materials
  • Design features and controls deployed to mitigate the risks related to material generated by AI and high-impact materials generated by generative AI features of the service

Obligations that flow from risk assessment

The Phase 1 Standards impose a range of obligations depending on the service provider’s risk tier arising from the risk assessment (ie Tier 1, Tier 2 or Tier 3), or the type of service it is pre-assessed or defined to be if it has a unique risk profile (eg Telephony RES, High impact generative AI DIS or dating service).

A high-level summary of the obligations that may be applicable to certain RESs and DISs include:

  • Implement, enforce and publish relevant terms of use.
  • Ensure that there are systems in place to address circumstances where there is a breach of terms in respect of class 1A and class 1B material, including processes to report such material to an enforcement authority if it represents a serious and immediate threat to a person in Australia.
  • Implement a system for disrupting access and distribution of class 1A materials through the RES or DIS.
  • Implement a system to detect and remove class 1A materials that is accessible through the RES or DIS.
  • Implement reporting arrangements to ensure compliance with the Phase 1 Standards.
  • Ensure that features and settings that would minimise the risk of class 1A or class 1B material are incorporated before material changes are made to the service.
  • Ensure end-users can effectively control associated communication functions.
  • Implement policies, procedures and mechanisms to report or make complaints, and to respond to complaints.
  • Notify the Commissioner of proposed changes to the features and functions of the service, unless the change will not significantly increase the relevant risk.
  • Cooperate with and report to the Commissioner as required.

What’s next?

The Commissioner has stated that no enforcement action will be taken in the first six months of the Phase 1 Standards coming into effect, apart from in exceptional circumstances—eg in response to serious or deliberate non-compliance. The initial focus will be on working with industry bodies and service providers to raise awareness of their obligations under the Phase 1 Standards.13

The Commissioner has a range of enforcement options under the Act to address non-compliance with the Phase 1 Standards. These include:

  • a formal warning
  • an enforceable undertaking
  • an injunction
  • an infringement notice
  • civil penalty proceedings or a court order requiring a service provider to cease its service.

Notably, failure to comply with the Phase 1 Standards may, currently, result in a penalty of up to $49.5 million.14 Service providers should promptly take proactive measures to ensure they are complying with their obligations under the Phase 1 Standards (including conducting a risk assessment if necessary) to avoid enforcement action by the Commissioner, which may commence from 22 June 2025.

Service providers should also be aware that new regulation of the access and exposure to class 1C and class 2 material is forthcoming. The Commissioner will undertake an assessment of whether the draft phase 2 industry codes meet the statutory requirements when they are submitted for registration, which must be no later than 28 February 2025.

Review of Online Safety Act

On 4 February 2025, the Government tabled the statutory review of the Online Safety Act (the Report). This independent review was initially delivered to the Government in October 2024 and makes 67 recommendations aimed at strengthening Australia’s online safety framework.

Key recommendations in the Report include:

  • Legislating a statutory digital duty of care that is intended to place the onus on digital platforms to prevent online harms.
  • Raising the civil penalties for breaches of the Act (ie the maximum penalty to be increased to the greater of 5% of global annual turnover or $50 million).
  • Empowering the Commissioner with stronger investigative, information-gathering and enforcement powers, such as the power to require certain providers of online service to undertake compliance audits at their own expense.
  • Requiring providers of services with the greatest reach or risk to provide an annual transparency report and publish a summarised version on its website.

There is currently no proposed legislation (or timetable for legislation) to implement the recommendations, but the Government has said it will continue to carefully consider all recommendations put forward in the Report and respond in due course. With the federal election looming, the Government’s (and Opposition’s) response to online safety reform is a key area to watch.

Recent decisions cast doubt on state-based trade mark removal actions

Source:

A low bar for ‘intention to use’ 6 min read

The Australian Trade Marks Office recently decided two related actions for removal for non-use against registered marks owned by Mae Watson: the first, ‘Whiplash’, and the second ‘WHIPLASHED’, both for beauty salon and beauty-related services including lash extensions.

The decisions shed light on whether an applicant can limit a removal action under section 92 of the Trade Marks Act 1995 (Cth) (TMA) to particular states in Australia and the threshold question of the ‘intention to use’ under s92(4)(a).

In this Insight, we outline the details of each decision and what trade mark owners can do to avoid the risk of removal actions being brought.

Key takeaways

  • If, after filing a s92 TMA removal action (which requires an applicant to be satisfied, on its enquiries into use, that the owner has not used the relevant mark in Australia), it becomes clear throughout the evidentiary process or at hearing that there is some use, but only in a specific geographical location, the applicant may, in certain circumstances seek that the Registrar invoke the s102 TMA discretion, and request that the mark remain on the register but be subject to a geographical limitation.
  • ‘Intention to use’ in a s92(4)(a) TMA removal action is a low bar. The act of filing the trade mark application combined with a positive statement by the owner confirming an intention can be enough to shift the onus to the removal applicant to show a lack of intention.

Delegate declines two related non-use removal actions

Beauty salon, Whiplash’d Pty Ltd (the Removal Applicant), brought two related removal actions against Mae Watson (the Owner)’s registered marks ‘Whiplash’ and ‘WHIPLASHED’:

  • an application for complete removal (excluding WA) of ‘Whiplash’, brought on the basis of non-use for a period of three years in all states except WA (s92(4)(b)); and
  • an application for complete removal of WHIPLASHED brought on the basis of a lack of intention to use in good faith and non-use in the relevant period (s92(4)(a)).

Action for removal of ‘Whiplash’

The Owner argued that she had used Whiplash in all states in Australia, predominately in WA, in connection with lash extension services throughout the relevant three-year period, and further that the COVID pandemic was an impediment to broader use of the mark in Australia.

The Removal Applicant sought to qualify the removal action to removal except for the state of WA. The Delegate, however, considered that there is no provision in s92 for a removal application to be qualified in that manner. Section 92(4) requires that a removal applicant seek removal for all or any of the goods and/or services in respect of which the trade mark is registered in Australia (and not a part of Australia).

Section 102 provides the Registrar with a discretion to impose a territorial restriction on the registration of a trade mark where there has been no use of the mark in a particular place in Australia for a three-year period, where certain conditions are met. These include that the applicant for such an action is either the registered owner of a trade mark that is:

  • substantially identical with or deceptively similar to the challenged mark,
  • registered in respect of the same goods and/or services specified in the application, and
  • subject to the condition that the use of the trade mark be restricted to a specific place in Australia;

or the Registrar is of the opinion that the trade mark may be registered by the applicant with that condition or limitation.

The quirk of s102 is that it can only be invoked if an applicant has a removal action (s92(4)(b)) on foot for all of Australia. In this case, as the Removal Applicant had not invoked s102, the Delegate considered the removal action as if it applied to all of Australia. The Owner exhibited evidence of use of the mark in respect of beauty salon services in the relevant period in (at least) WA. Given that the Delegate was satisfied there was use in WA, it was unnecessary to consider whether the mark had been used outside of WA. Further, even if that Applicant had invoked s102, it had not made any arguments that it would satisfy the criteria outlined above. Ultimately, the Delegate found the ‘Whiplash’ trade mark had been used in the three-year period in Australia, and so, could remain on the register unamended.

Action for removal of ‘WHIPLASHED’

To succeed in opposing the action against WHIPLASHED, the Owner had to rebut the allegation that, at the time of filing, she had no intention in good faith to use the mark, or show that the trade mark was used in good faith in the relevant period.

The Delegate noted that the burden on the Owner of establishing the requisite intention is not high and that the filing of a trade mark is prima facie evidence of an intention to use the mark in respect of all the services claimed. The act of filing, combined with a positive statement by the Owner (such as ‘when I registered WHIPLASHED I was committed to using it’ or ‘I had an intention to provide services under the WHIPLASHED brand throughout Australia’) was sufficient to shift the onus to the Removal Applicant to prove a lack of intention. The Removal Applicant did not cast any doubt on the genuineness or reliability of the Owner’s evidence of intention to use, so the Delegate was satisfied that the intention was made out.

In terms of demonstrating actual use, the Owner provided evidence of use in the relevant period in relation to beauty services and the Removal Applicant failed to cast doubt on this evidence. The Owner also provided evidence of use of ‘Whiplash’ in relation to beauty salon services, and the Delegate accepted that use of ‘Whiplash’ constituted use of WHIPLASHED under s100(2)(a), as it was use with ‘alterations not substantially affecting the identity’ of the mark.

In the result, the Owner had established both an intention to use as at the filing date, and use of the mark during the relevant period, and the mark remained on the register.

Actions you can take now

  • Companies seeking to limit a competitor’s registered trade mark to exclude the state in which they operate should consider if they meet the criteria to invoke s102 (for instance, whether they own a similar mark on the register that is itself subject to a geographical limitation). Removal applicants face somewhat of a conundrum, in that, the initial non-use removal application would have to be framed to claim that there is no use in Australia, and the subsequent invoking of s102 could then seek to limit the registration to a particular geographical location.
  • Once a company settles on branding, it should register any relevant marks it intends to use as soon as possible to avoid competing marks being entered onto the register and gaining priority.
  • If a competing mark has priority on the register, a company can nevertheless consider investigating whether the competing mark is being used in all the geographical locations, and in respect to all the goods and/or services for which it is registered, to inform whether to bring a non-use action.
  • Companies intending to operate Australia-wide should ensure that all relevant registered marks are being used as trade marks in all relevant jurisdictions—particularly where there are competing marks on the register subject to geographical limitations—to avoid the risk of a removal action being brought that invokes s102.

Television interview – Sunday Agenda, Sky News

Source: Australian Attorney General’s Agencies

Andrew Clennell: The Trade Minister, Don Farrell, joins me now from Adelaide. Don Farrell, thanks for your time. You’re due to talk to the US Trade Ambassador tomorrow.

Minister for Trade: Pleased to be with you.

Andrew Clennell: And you spoke at two o’clock Friday morning to Commerce Secretary Howard Lutnick. How did your chat with Mr Lutnick go and what are you hoping to achieve with Mr Greer?

Minister for Trade: Look, Andrew, I did speak with Commerce Secretary Lutnick. That’s the second contact we’ve had with one another since he just recently was appointed to that position. I obviously expressed my disappointment that we had not been able to reach an agreement over the suspension of tariffs on steel and aluminium. But I did say that there’s obviously a further review, and you’ve talked about some of the issues that potentially arise, that the U.S. Government is undertaking by the early part of April. I indicated to him that we want to continue to talk with them. I find that discussion is the best way to resolve these issues. Not retaliatory tariffs, but discussion. What we need to do, Andrew, is find out what it is that the Americans want in terms of this relationship between Australia and the United States and then make President Trump an offer he can’t refuse.

Andrew Clennell: And did Howard Lutnick give you any indication of what they might be after? Because obviously you offered them some form of critical minerals deal. Did he give any, any ray of light you had a chance? I mean, I think you’ve said that President Trump allowed Australia or the Prime Minister to believe there was a chance when there wasn’t. Has he given you any suggestion there’s a chance, or was he holding the line and saying, look, this is our America First policy, that’s it.

Minister for Trade: Look, it wasn’t a pessimistic conversation, I’m pleased to say, Andrew. but look, he gave, you know, no assurances about what might happen in the next round of negotiations. Our job is to sit down and continue to talk. I think the important thing here to understand, Andrew, is that when President Trump, in his first iteration, gave Australia an exemption to Prime Minister Turnbull, it was one of over 30 exemptions that the United States gave to a range of countries around the world. So, more than 30 countries, including most of our competitors in the American market, were able to get an exemption. On this occasion, not one country, not one country got an exemption on either steel or aluminium. Now, that’s obviously, we think that’s bad news. We think it’s bad news, obviously, for the companies that trade in Australia with the United States. It’s also bad news for the Americans because what that has done is simply pushed up the price of steel and aluminium in the US market and that has to have an impact both on, on inflation and on jobs. So, part of my job is to continue to put the arguments to the Americans that in fact, this is the wrong policy to adopt. We should actually be doing the opposite. We should be making more free trade, more fair trade, rather than less trade.

And of course, one of the things that we’ve done in government is diversify our trading relationship. So, we have new agreements with the United Kingdom, we’ve got new agreements with India. I think we’re just about to get another offer from the Indians to even expand our trading relationship with India. We’ve signed a new agreement with the United Arab Emirates. This is like dealing with the Woolies warehouse of the Middle East. If you can get your products into the United Arab Emirates, then you can get it all around the Middle East. On Tuesday night, I spoke with my Korean counterpart, Mr. Ahn, and we’ve got identical problems with the United States. Of course, they sell a lot more steel into the United States than we do. But we are talking about how we can expand our relationship with Korea so that we can sell more product into Korea.

So, it’s a two-pronged approach. Andrew, we are continuing the discussions with the United States. We’ll continue to discuss. We’re not going down the track of some countries in applying retaliatory tariffs. I don’t think that will work, it hasn’t worked for any other country, why would it work for us? We want to explain our position and we want to get those exemptions for Australian companies because it’s good for prosperity in the United States, but it’s also good for prosperity in Australia.

Andrew Clennell: Well, I think you’ve got Buckley’s chance of arguing free and fair trade to the Trump administration, to be frank Minister, but what’s the worst-case scenario here? What’s the worst-case scenario? $30 billion, our exports to the U.S. Could we lose it all?

Minister for Trade: Look, I don’t believe so, Andrew. And just on that first point you made, Buckley’s chance. When I came to this job three years ago, we had $20 billion worth of trade bans in China. People told me, look, you will never, never, ever get that trade back. At the end of last year, the last of the products that had been subject to those trade impediments, namely crayfish, we got back into China. And since then, in the first month of that new trade, we got $188 million of crayfish sold into China. You can reverse these decisions, Andrew, so, don’t give up on us just yet. You can get countries to realise. You can get countries if you keep talking to them and you keep making your arguments, which is exactly what I intend to do. If you keep making your arguments, you can in fact convince countries that the policies that they are adopting are in fact counterproductive, just as they were with China.

Andrew Clennell: Okay, but what’s the worst-case scenario? What’s the worst-case scenario here?

Minister for Trade: Look, I wish I could tell you exactly what the American Government is finally going to do. To be honest with you, I suspect they don’t even know themselves right now. They’re conducting this review. They’re conducting the review in respect of every single trade agreement they have. It’s not just Australia, it’s every country. And my job in the discussions that go on in this coming week and in the weeks ahead is to get the best result for Australian producers, and that’s what I intend to do. And it’ll only be by reaching out, by having discussions, by putting our point of view that we’re going to get an acceptable outcome here.

Andrew Clennell: In any of these discussions, do you talk about the prospect of a phone call between Prime Minister Albanese and President Trump?

Minister for Trade: Oh, that’s way above my pay grade, I’m afraid, Andrew.

Andrew Clennell: Is it though? Kevin Rudd asks.

Minister for Trade: Well, he’s the ambassador, of course he asks, and that’s the job of the ambassador to do that representation on behalf of the Australian Prime Minister.

Andrew Clennell: How many times has he asked, do you know?

Minister for Trade: No, I don’t know the answer to that question, Andrew. But you know, we were amongst the first countries to ring President Trump when he was elected and congratulated him. The Prime Minister did that. And we of course got a second phone call with him to express our concerns about the direction that he was taking in respect of tariffs.

To the best of my knowledge, we were the only country in the world where he said, I’m going to give some consideration to not applying these tariffs to you. Now, I know we didn’t get the exemption in the end, but we were the only country that at least got him to say, look, we’re going to give some consideration to this. Ultimately, the consideration was that they would not do it.

As I’ve said on Sky previously, the people around President Trump, particularly Mr. Navarro, I think, were determined that they weren’t going to go down the track that they went down last time. So, I mentioned before over 30 countries got exemptions for steel and aluminium. They were determined, the people around President Trump were determined not to go down that track again. They were going to apply the tariffs, the 25 per cent tariffs, and no country was going to get an exemption. But look, we will continue to talk. As I said, I’ve spoken to Commerce Secretary Lutnick on Friday morning, tomorrow US time, so, Tuesday morning, I think 7:30, I’m going to have my conversation with Jamieson Greer. We’re going to work out firstly what it is that the Americans want out of this arrangement, because it’s still not clear to me what it is that they are seeking. But once we find that out, we’ll work through this issue and we’ll work through it in Australia’s national interest.

Andrew Clennell: Why haven’t you been to the US, yourself?

Minister for Trade: Look, can I say this, Andrew, modern communications these days, a telephone call, a video conference, which is what I’ll be doing with Jamieson Greer, Ambassador Greer, on Tuesday, we’re getting our message across. After that first conversation between President Trump and Prime Minister Albanese, we embarked on a course of action which was determined in consultation with the officials in the United States about how best to progress our concerns about the introduction or the reintroduction of tariffs. We followed that. We followed that course of action and we followed it until last Wednesday when it became clear that the Americans were not going to give us an exemption. So, we had a plan. We had a plan for how we deal with this issue. We were hopeful, certainly based on early discussions, that we would get a successful result here. In the event that that didn’t happen. But we’re not giving up. We’re continuing the talks. And in fact, in lots of ways, the talks will be beefed up in the weeks and the months ahead as we try and resolve all of these issues, but these are not easy issues, Andrew.

Andrew Clennell: No, they’re not. But Peter Dutton says you haven’t got the relationships. He’s pointed the finger at Kevin Rudd. The suggestion is Albanese, the Prime Minister, was seen as too close to Joe Biden. Penny Wong found out from the media that this had occurred. What do you say to all that? I mean, his contention as we go into an election campaign is their government would have better luck with the US Administration. What do you say to that?

Minister for Trade: Look, Peter Dutton couldn’t go two rounds with a revolving door Andrew. What happened? When we came to government, there were $20 billion worth of tariffs and trade impediments with the Chinese. If Peter Dutton’s so good at building relationships and solving problems, they didn’t get a cent, they didn’t get a cent or a single tariff removed in that previous three years in government. We got the best result or the best response of any country in the world. We got a consideration by the President to review these tariffs. Now ok, it didn’t ultimately result in us getting the tariffs removed and we accept that. We accept that situation. I’d ask your listeners, who do you think is going to be better to negotiate with the United States? Somebody with a proven record of getting results or somebody, when they had the opportunity to get some results, did nothing. Did nothing. They did nothing.

Andrew Clennell: What would a tariff do to the beef industry?

Minister for Trade: It would certainly have a clearly a negative impact. The United States I think is, if it’s not the largest export market for our beef industry, it would have a significant impact. We are expanding our beef exports, our beef exports right now thanks to the Albanese Labor Government, are the best that they’ve ever been. We’re exporting more beef than we ever have. The significance, of course to the United States about our beef exports is that most of it goes into McDonald’s hamburgers. And if you push up the price of those beef exports by 25 per cent or 10 per cent or whatever the figure is, then you simply push up the price of hamburgers in the United States. It doesn’t make any sense, Andrew. It doesn’t make any sense at all.

Andrew Clennell: Sure.

Minister for Trade: You want to be pushing prices down. You don’t want to be pushing them up.

Andrew Clennell: Indeed. There’s also speculation the trade war could harm the PBS somehow and cause pharmaceutical prices to go up. How would that occur and what do you make of that speculation?

Minister for Trade: Well, it simply is speculation. That’s all it is, Andrew. I’ve not heard one comment from any person in the United States that refers to the PBS. We’ve got a terrific health system. We’re continuing to improve all the time. Minister Butler is always coming up with new ideas to improve our health system. The PBS is an essential part of our health system and there will be absolutely nothing that the Americans can do to impact on our health system or the PBS system. And we certainly, we certainly would not contemplate doing anything at any stage that makes our health system more expensive. We want to put downward pressure on the cost of health and we’re going to continue to do that, especially if we get re-elected in a few weeks’ time.

Andrew Clennell: It’s been reported the deal that Australia put on the table was access to our critical minerals like lithium, manganese, what’s the nature of that deal? Presumably America would still have to pay for the minerals. Would they get the minerals at a cheaper rate? Would they have the first right of refusal on the minerals? What are the minerals to be used for? Making mobile phones, electric cars and the like?

Minister for Trade: Yeah, look, Australia is very fortunate in the sense that we have either the largest or the second largest reserves of all critical minerals and rare earths in the world. Now, critical minerals are different from other minerals. If you go up to the Pilbara, you can see iron ore as far as the eye can see, Andrew. Critical minerals tend to be in much smaller deposits and they’re much deeper down. Two things about that. They are more expensive to extract and they take longer to dig out of the ground and they don’t last as long so you’ve got to keep finding new resources. What this means for what we were proposing to the Americans was continued and improved investment in getting access to those critical minerals. We’ve got some of the most sophisticated miners in Australia, Andrew. We’ve got a very sophisticated mining operation here, much more sophisticated than the Americans. But the thing we often don’t have is access to capital. So, the offer to the Americans was, look, we’ll work with you. You want these critical minerals, you want them for electric batteries in cars, you’ve mentioned some of the other things, mobile phones, all of these sorts of things. But the process of extraction is expensive, we need capital. We want to work with other countries. We want to particularly work, for instance, with the Europeans. We’ve made them some offers in this regard. It’s not about cheaper prices, it’s not about preferred access. It’s about ensuring that they’ve got a reliable supply chain to ensure that when they need these critical minerals, you’ve got a reliable country like Australia who can provide them.

Andrew Clennell: So, would that be Australian money or American money? When you talk about increased investment –

Minister for Trade: Both. Both.

Andrew Clennell: Okay. So, an Australian financial offer was put on the table?

Minister for Trade: No, it wasn’t a financial offer in that sense. It was a way forward to try and get support both in Australia and in the United States for extracting these critical minerals. So, if we’re going to go down the track of decarbonising our economies, this is the way we need to go. But it’s going to require investment, significant investment. The Australian Government is already making significant investments in this area. But to get to where we want to get to in terms of that net zero project, then we need more investment and – 

Andrew Clennell: Do you see the hand of Elon Musk? Do you see the hand of Elon Musk in any of this? The keenness of the Americans for these critical minerals.

Minister for Trade: Well, look, they didn’t accept our offer. So, if Mr Musk was involved in this, then he doesn’t appear to have influenced the result, if that was what he was after. To the best of my knowledge, Mr. Musk was not involved in any of these discussions that I –

Andrew Clennell: All right, no worries. We’re nearly out of time. Overnight, the PM reiterated in a meeting with European leaders he would consider sending peacekeepers to Ukraine if there was peace. That’ll be controversial with a lot of Australians because it’s not our region. We know Peter Dutton doesn’t support this. Is the PM trying to muscle up here after Peter Dutton has continually called him weak? What’s the motivation to get involved in this conflict?

Minister for Trade: Andrew, for the last 80 years, in other words, since the end of World War II, Australia has been involved in peacekeeping missions all the way around the world. We’ve come out right from day one, Prime Minister Albanese has been very clear and very strong on this, we support Ukraine. Ukraine’s fight for democracy. Ukraine’s fight for its sovereignty is Australia’s fight. It’s Australia’s fight. We’ve made significant financial contributions to Ukraine to ensure that they can defend themselves from this illegal and immoral monster, Putin, and we’ll continue to do that. And if Prime Minister Starmer says, look, will you contribute to peacekeeping? I think that’s the right thing to do. Look, it’s not all about popularity and so forth, but it’s the right thing to do. We want to see peace around the world. The best thing that Australia can do in terms of any international relationship is to support peace. And if we can make a contribution to that peacekeeping effort, then I think we should. And I think Mr. Dutton is completely on the wrong track here. Australians support the Ukrainian fight. I was on the steps of Parliament House just a couple of weeks ago with Premier Malinauskas. His background is Lithuanian. He knows exactly what happens if you don’t stand up to bullies like Putin. It’s in our interest to defend democracy in Ukraine. It’s in our interest to be part of a peacekeeping force when there’s peace.

Andrew Clennell: Finally, and briefly, there was something of a blow to the government late last week with the default market offer out, that Australians face price rises of up to 10 per cent on their power bills. Will the government’s electricity subsidy be extended and increased in the budget?

Minister for Trade: Well, you know the answer to that question, Andrew. You’ll have to ask the Treasurer, and you’ve only got a few more sleeps to find out what’s going to be in the next budget.

Andrew Clennell: Well, I might ask him on the show next week. Thanks very much, Don Farrell.

Minister for Trade: Nice talking with you Andrew.